Conference Manager

🔥 0 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $63k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎪 Events

👻 Ghost score 0%

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Conference Catalysts

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2006

💼 Consulting

📣 Marketing

🏨 Hospitality

Consulting • Marketing • Hospitality

Conference Catalysts is a full-service conference and operations management company serving professional associations. They plan and execute in-person, virtual, and hybrid events, provide operations and organizational management, and deliver integrated digital solutions including a fully-managed virtual/hybrid event platform (CONFlux), association websites (CATALYZE/SitePlex), and web/graphic design services. The company focuses on improving communication, operational efficiency, and attendee experience for association clients, and offers marketing, photography, and platform-based tools to support events and organizational needs.

📋 Description

• Provide high-level support for conferences from conception through completion • Manage multiple technical conferences, trade shows, board meetings, and social events throughout the year • Meet weekly with the Director of Conference Management Operations and participate in Unit, Pod, Workshop, and All-Company meetings • Maintain accurate time records and manage conference information in company systems • Manage ClickUp boards, tasks, checklists, and project documentation • Develop relationships with conference leadership, clients, committees, and vendors • Configure and manage online paper submission and registration processes • Compile and produce conference proceedings content • Produce detailed conference RFPs covering timelines, venues, suppliers, legal obligations, staffing, and budgets • Develop and manage conference budgets, timelines, priorities, and project deliverables • Conduct site inspections and coordinate venue management, caterers, exhibit designers, contractors, and other vendors • Plan room layouts, menus, food and beverage, volunteer staffing, and conference logistics • Sell sponsorship, stand, and exhibition space to exhibitors and partners • Prepare delegate packs, name badges, and event collateral • Coordinate marketing, public relations, branding, print materials, and social media promotion • Troubleshoot issues and oversee onsite registration, exhibits, meeting rooms, and event setup • Conduct post-conference evaluations, data entry, analysis, and sponsor reporting • Schedule and facilitate committee conference calls, record minutes, and track action items • Manage conference websites and social media platforms, including regular content creation and updates

🎯 Requirements

• Bachelor's degree in event management, business administration, management, communications, or related field, or relevant combination of education and experience • Minimum of two years of experience in full-scope event management or planning work • Strong communication, organization, and client-facing skills • Strong project management skills, with the ability to manage multiple tasks and deadlines • Demonstrated problem-solving ability and resourcefulness • Familiarity with professional associations or nonprofit organizations • Domestic and international travel is required • Must have, or have the ability to acquire, a passport • Prolonged periods of sitting at a desk and working on a computer • Must be able to lift up to 15 pounds at times • Must be capable of traveling on long-haul flights • Proficiency with company applications including Gmail, ClickUp, Slack, Google Calendar, GoToMeeting, Cvent, Dropbox, Doodle, MailChimp, Last Pass, Skype, Survey Monkey, and ShareX • Knowledge of the basic structure of IEEE and ability to stay current on policies and contact lists

🏖️ Benefits

• Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts) • Health Flexible Spending Account (FSA) for eligible health & wellness expenses • 401(k) Retirement Plan following the 90-day onboarding period, with dollar-for-dollar matching up to 5% of employee deferrals • Uncapped flex time off following the 90-day onboarding period • 14 paid company holidays • Voluntary Life and AD&D insurance • Individual professional development budget • Annual office discretionary budget • Annual swag store budget • Monthly gym membership reimbursement

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