Executive Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🏄 California – Remote

🏄 California – Remote

⏰ Full Time

🟠 Senior

🔴 Lead

👔 Executive

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Consertus

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2024

🏗️ Construction

🏥 Healthcare

📦 Logistics

Construction • Healthcare • Logistics

Consertus is a capital program management and advisory firm that leverages digital innovation, advisory services, and delivery expertise to help owners plan, manage, and execute large-scale construction and capital programs. The company blends program controls, construction and project management, digital integration, and training to reduce risk, control costs, and drive measurable outcomes across public and private sector projects, with work spanning government agencies, infrastructure, healthcare, life sciences, utilities, and commercial clients.

📋 Description

• Manage complex, high-volume calendars and scheduling across multiple time zones, proactively resolving conflicts and prioritizing based on business impact • Prepare, synthesize, and proofread materials for operational reviews, leadership meetings, and cross-functional working sessions • Coordinate domestic and international travel, including detailed itineraries and contingency planning • Serve as a key liaison between the executive and internal stakeholders across Operations, Finance, Legal, and other business units, exercising judgment on what requires escalation • Track and follow up on action items and deliverables arising from operational and leadership meetings, holding stakeholders accountable to deadlines • Draft and manage correspondence, communications, and documentation requiring a high level of polish and discretion • Support planning and logistics for leadership offsites, team meetings, and operational business reviews • Maintain organized, confidential records and documentation related to operational initiatives • Anticipate the executive’s needs and proactively manage competing priorities with minimal direction • Exercise absolute discretion in handling sensitive business, personnel, and operational information

🎯 Requirements

• Bachelor’s degree preferred; equivalent professional experience will be considered • Minimum of 10 years of experience supporting C-suite or other senior executives, ideally within operations, consulting, or a high-growth corporate environment • Demonstrated ability to manage complex calendars, logistics, and competing priorities with minimal oversight • Exceptional written and verbal communication skills, with the ability to represent the executive’s voice and priorities accurately • Strong business acumen and comfort operating in ambiguous, fast-moving environments • High level of discretion, professionalism, and sound judgment in handling confidential information • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) and scheduling/collaboration tools

🏖️ Benefits

• Comprehensive health coverage (medical, dental, and vision) • Company-paid life and disability insurance • Optional pet insurance, legal, and supplemental health plans • 401(k) with day-one eligibility, 3% safe harbor, plus up to 2.5% company match • 10 paid holidays • PTO starting at 15 days, growing up to 25 • Access to Consertus Academy for continuous learning and development