Program Officer, CBYX

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🔥 3 minutes ago

☕ Washington – Remote

☕ Washington – Remote

💵 $58k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 0%

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Cultural Vistas

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1963

🤝 Non-profit

📚 Education

🌍 Social Impact

Non-profit • Education • Social Impact

Cultural Vistas is a U. S. -based nonprofit organization that equips people with global leadership skills and international networks through professional exchange programs, fellowships, internships, workshops, and J‑1 visa sponsorship. With more than 60 years of experience, Cultural Vistas runs 20+ unique international exchange programs annually, supports roughly 4,000 participants each year, and maintains a global alumni network of 160,000+. It is an official U. S. Department of State Exchange Visitor Program sponsor and holds ISO 27001 information security certification. Cultural Vistas focuses on cross-cultural learning, professional development, and long-term social impact through international exchanges and partnership programs.

📋 Description

• Implement and administer day-to-day CBYX programming for American and German participants • Serve as first point of contact for participants, applicants, and college coordinators • Support German participants through arrival, academic term, internship phase, and re-entry • Support American participants through application, selection, pre-departure, and program-year phases • Coordinate housing placement logistics with the Housing Family Management Partner • Track housing placements, changes, records, and placement gaps in the CBYX database • Oversee German participant college placement, including translating and submitting admissions materials and tracking decisions • Escalate participant health, safety, and welfare concerns and draft incident documentation • Organize and deliver assigned inbound and outbound seminar presentations • Support Congressional Internship Program administration, applicant processing, host family placement, and orientation delivery • Maintain participant and alumni databases, records, applications, and confidential documents • Prepare and maintain DS-2019 forms and participant records in SEVIS as an Alternate Responsible Officer • Process and track tuition, travel reimbursements, seminar payments, vendor invoices, and housing remittances • Administer participant insurance enrollment through ASPE • Track participant travel and prepare international travel approval requests • Prepare participant documents, information packets, mailings, and letters • Administer the CBYX application platform, including configuration, testing, technical support, and processing • Administer participant surveys, track response rates, and compile results for the Performance Monitoring Plan • Support marketing, recruitment, social media, outreach materials, alumni engagement, and program highlights • Maintain repeatable program process documentation • Organize venues, transportation, lodging, food, travel, Congressional visits, panelists, and interview logistics • Represent Cultural Vistas and CBYX at conferences, fairs, and meetings • Engage vendors, stakeholders, participants, host families, colleges, and companies • Support collaboration with Cultural Vistas gGmbH and the German partner organization • Provide customer service to internal and external parties • Supervise interns and temporary support when needed, including recruitment, training, work assignment, review, and feedback • Maintain knowledge of J-1 visa regulations, Cultural Vistas policies, and international education issues • Improve department business functions and workflow in support of Cultural Vistas' mission and strategic direction

🎯 Requirements

• U.S. citizenship or lawful permanent residency, as required for designation as an Alternate Responsible Officer under 22 CFR Part 62 • Advanced intermediate proficiency in German, including the ability to translate academic transcripts and certificates • Ability to manage multiple assignments and projects simultaneously in a deadline-driven environment • Extraordinary attention to detail, particularly for records, documents, and payments • Demonstrated problem-solving, analytical, judgment, and critical-thinking skills • Excellent verbal and written communication skills in a multicultural environment • Experience with event and travel logistics, including multiple vendors and deadlines • Ability to handle confidential and sensitive information with discretion • Excellent internal and external customer service skills • Proficiency in Microsoft Office: Word, PowerPoint, Outlook, SharePoint, and Excel • Interest in and commitment to Cultural Vistas' mission • Preferred: experience in cultural exchange, educational, or international relations environments • Preferred: working knowledge of SEVIS and DS-2019 issuance • Preferred: experience with event planning, group travel, and logistics • Preferred: experience with Salesforce or another CRM platform • Preferred: knowledge of one or more LMS platforms • Preferred: proficiency with Zoom or other virtual meeting tools • Washington, D.C.-area candidates preferred; remote candidates must be within the U.S. and able to work with significant overlap with East Coast hours

🏖️ Benefits

• Benefits eligibility • Full-time exempt role • Professional development through workshops, conferences, professional organizations, classes, and related publications

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