Travel and Administration Specialist

Job not on LinkedIn

🔥 3 minutes ago

🇺🇸 United States – Remote

💵 $35 - $38 / hour

⏱ Part Time

🟠 Senior

🔴 Lead

🖥️ Administration

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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DISA Global Solutions, Inc.

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1987

🏥 Healthcare

📦 Logistics

💼 Consulting

Healthcare • Logistics • Consulting

DISA Global Solutions, Inc. is a leading provider of background screening, drug and alcohol testing, and compliance solutions for employers. Since 1986, the company has been helping employers hire and retain top talent by offering consolidated solutions that save time and resources. DISA's expertise includes background screening, drug testing, occupational health services, transportation compliance, and more. They serve a diverse range of industries, including healthcare, transportation, retail, finance, and entertainment, among others. DISA aims to help customers navigate complex screening laws, improve workplace safety, and build comprehensive compliance programs. The company is also known for its contractor management and entertainment compliance solutions. With a focus on integrating innovative technologies, DISA Global Solutions strives to enhance workforce compliance and safety across North America.

📋 Description

• Provide administrative and logistical support to designated C-suite executives • Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and itineraries • Manage executive travel changes, cancellations, disruptions, and related issues • Maintain executive travel preferences, loyalty programs, and travel records • Provide calendar and scheduling support and coordinate meetings • Coordinate meeting logistics and communicate scheduling or travel details • Prepare, submit, and reconcile executive expense reports • Support executive meetings, leadership events, and offsites • Anticipate executive scheduling, travel, and administrative needs • Partner with administrative, Finance, HR, leadership, local onsite support, travel vendors, and other stakeholders • Handle sensitive and confidential information • Coordinate all international travel for U.S.-based employees • Identify and communicate entry, visa, passport, vaccination, insurance, and destination-specific requirements • Maintain employee international travel, itinerary, immigration, visa, and communication records • Manage corporate-wide travel discount programs, including terms, enrollment, program information, usage, expiration dates, and communications • Coordinate with travel vendors and program representatives • Monitor program availability, usage, and changes • Support evaluation and ongoing administration of travel discount programs

🎯 Requirements

• High School Diploma or GED required • 7+ years of experience in executive support, administrative coordination, travel coordination, corporate travel program administration, or a related role • Experience supporting senior or C-suite executives and coordinating complex domestic and international travel strongly preferred • Experience coordinating international travel for employees or groups, including travel documentation, immigration or visa requirements, and destination-specific requirements, preferred • Experience partnering with international office or onsite support teams preferred • Experience managing travel vendor relationships, corporate travel discounts, loyalty programs, or similar company-wide travel initiatives preferred • Strong organizational and time-management skills • Demonstrated attention to detail and follow-through • Strong written and verbal communication skills • Ability to work independently in a remote environment, anticipate needs, exercise sound judgment, and solve problems with limited direction • High level of discretion and professionalism when handling confidential or sensitive information • Proficiency with Microsoft Outlook, Teams, Office applications, travel booking resources, expense management systems, and related vendor or program platforms • Ability to maintain flexibility in work hours when necessary to support time-sensitive executive or employee travel • Ability to communicate effectively, including speaking and hearing • Ability to perform close visual work • Ability to sit for extended periods, use hands and fingers for computer and office equipment, reach, and occasionally lift up to 15 lbs.

🏖️ Benefits

• Competitive pay • Robust benefits • Ongoing training through the internal learning and development team • Monthly appreciation events • Opportunities for career advancement