Senior Administrative Associate

🔥 0 minutes ago

🏄 California, Colorado, +4 more states – Remote

🏄 California – Remote ⛰️ Colorado – Remote 🏛️ District of Columbia – Remote 🌽 Illinois – Remote 🗽 New York – Remote ☕ Washington – Remote

💵 $63k - $76.7k / year

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

DLB Associates

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1980

🏗️ Construction

💼 Consulting

📦 Logistics

Construction • Consulting • Logistics

DLB Associates is a company that offers a unique, fully interactive gamified experience for users, allowing them to choose how they want to engage with the content. Whether users prefer a fun and challenging approach or a straightforward presentation of facts, DLB Associates caters to diverse preferences in user experience.

📋 Description

• General Staff Support (80%) - Word processing, proofreading, spreadsheet data entry and reporting • Updates to specifications files • Creation and maintenance of internal resumes • Support company training programs by coordinating staff delivery and managing all onboarding training schedules • Assist in the creation, preparation, tracking and presentation of internal company-wide meetings, including monthly, quarterly and ad hoc sessions • Assist with updates and proofreading policy and procedure updates with 100% accuracy • Assist with employee and client gift research and purchase • Assist with swag logistics • Assist with file management, including updates to new templates / standardization • Assist with and track document requests, ensuring timely fulfillment and accurate recordkeeping • Special Projects as needed including skill and learning of basic small project management / coordination • Manage the company’s general email inbox and phone messages, responding to inquiries and directing them to the appropriate department or Manager • Director Support (20%) - Book travel arrangements and register staff for industry events, including coordination, reservations and tracking • Email and schedule management • Company meeting presentation development and content coordination amongst contributors • Expense management • Special projects as needed • Completion of Assigned Tasks and Deliverables on Time and on Budget • Performs Other Related Duties as Assigned

🎯 Requirements

• Minimum of five years of experience in a professional office or consulting services environment • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms and other office procedures and terminology • Knowledge of booking and arranging travel and events • Demonstrate continued and progressive knowledge of administrative tasks required for an engineering firm • Skill in using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe (and / or Bluebeam) • Skill using artificial intelligence, machine learning and generative artificial intelligence • Skill in completing assignments accurately and with attention to detail • Skill in typing with minimal errors • Ability to communicate effectively in both oral and written form (technical and non-technical information) • Ability to work successfully as a member of a team and independently with supervision • Ability to maintain confidentiality and handle sensitive information • Ability to communicate status proactively, keeping managers and stakeholders informed before updates are requested • Ability to receive feedback, redirection and pushback constructively, treating them as part of ongoing development rather than personal criticism • Willingness to learn and consistently operate within DLB’s established communication standards, process framework and project-tracking tools • Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace • Ability to maintain neat, orderly, complete documents and project files • Ability to analyze and prepare documents, reports and correspondence • Ability to work under pressure and meet close deadlines • Organizational skills, with the ability to manage multiple tasks simultaneously, and adapt to changing business requirements as necessary

🏖️ Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) • Flex spending accounts (FSA) • Dental and vision plans • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO including additional paid time off during the last week of the year • Company paid life insurance coverage for employees and their eligible dependents • Short and long-term disability, AD&D coverage • Professional development opportunities, tuition reimbursement and professional licensing assistance • Paid parental leave after one year of employment