Senior Executive Assistant

Job not on LinkedIn

🔥 0 minutes ago

🦀 Maryland – Remote

🦀 Maryland – Remote

💵 $112.5k - $145.7k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

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IonQ

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2015

🤖 Artificial Intelligence

🔌 API

🏢 Enterprise

Artificial Intelligence • API • Enterprise

IonQ is a company specializing in quantum computing, providing a quantum cloud platform that allows users to access and utilize quantum processors. They offer extensive documentation and resources for developers to learn and implement quantum computing solutions using their SDKs and APIs, integrating with platforms like Qiskit, Cirq, and TensorFlow. IonQ also offers integrations with cloud services such as Amazon Braket, enabling hybrid cloud quantum computing. Their platform includes tools for managing jobs, organizations, and projects, as well as simulators that support noise models and up to 29 qubits. IonQ is dedicated to advancing quantum computing technology and provides community support through channels like Slack.

📋 Description

• Provide comprehensive support, including complex calendar management, meeting logistics (space preparation, catering, and technology setup), travel coordination, and expense reporting. • Manage executive inboxes by triaging emails, responding on behalf of executives when appropriate, synthesizing key information, and prioritizing urgent matters. • Independently manage and prioritize scheduling based on shifting business needs, project timelines, and organizational priorities. • Attend key meetings, capture detailed notes, track action items, and ensure timely communication with stakeholders. • Collaborate with Finance (FP&A) to organize budget requests, facilitate review meetings, and manage follow-up items to ensure departmental financial goals are met. • Lead inter- and intra-departmental projects by developing action plans, maintaining project trackers, and driving accountability across stakeholders. • Arrange complex domestic and international travel, including multi-leg itineraries, accommodations, ground transport, and necessary visa/entry documentation. • Independently organize and submit precise expense reports, managing all receipt collection and fact-gathering required for reimbursement. • Assess requests for executive time, determining priorities, delegations, or declines; conduct initial discovery to evaluate necessity of executive involvement. • Execute special assignments and administrative tasks as needed to support the office of the executive.

🎯 Requirements

• 10+ years of administrative experience, including at least 5 years supporting C-suite or VP-level executives. • Experience operating within a fast-paced technology environment, including direct inbox and executive workflow management. • Strong business acumen with the ability to understand industry terminology, workflows, and basic financial processes. • Demonstrated sound judgment and decision-making in managing executive priorities and communications. • 10+ years of experience coordinating complex domestic and international travel. • Proven ability to manage multiple executive stakeholders and navigate competing priorities. • Advanced proficiency in Google Workspace (Gmail, Sheets, Slides, Docs)

🏖️ Benefits

• comprehensive medical, dental, and vision plans • matching 401(k) • unlimited PTO and paid holidays • parental/adoption leave • legal insurance • home technology stipend