Administrative Coordinator

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Elite Virtual Assistants

WebsiteLinkedInAll Job Openings

11 - 50 employees

🎯 Recruiter

🤝 B2B

Recruitment • B2B

Elite Virtual Assistants is a U. S. -based provider of fractional virtual assistants focused on legal and executive support, offering fractional legal assistants, paralegals, executive assistants, and recruiting services to law firms and small businesses. They match and onboard skilled, remote professionals, provide ongoing relationship management and 90-day success plans, and offer full recruiting and placement services for permanent hires. EVA's services help firms increase billable time, reduce admin burden, and scale staffing flexibly without adding full-time headcount.

📋 Description

• Manage the Client Success inbox and ensure timely, professional communication • Coordinate calendars, onboarding meetings, client interviews, and follow-up appointments • Prepare onboarding materials and ensure all documentation is complete prior to each onboarding • Coordinate client interviews for pairings when clients choose to interview candidates • Identify opportunities to improve the client journey and recommend process enhancements • Build meaningful relationships with team members through regular communication and engagement in Slack • Plan, coordinate, and facilitate quarterly Virtual Assistant meetings • Reinforce EVA's core values, communication standards, and professional expectations through consistent messaging

🎯 Requirements

• Previous experience supporting a leader, department, or client-facing team in an administrative or coordination role • Proficient in Gmail or Google Workspace, Slack, Asana or another project-management platform, CRM software, Zoom, and calendar-management tools • Must be authorized to work in the United States

🏖️ Benefits

• Flexible work arrangements