Administrative Coordinator

Job not on LinkedIn

🕒 August 3

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 21%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Elite Virtual Assistants

WebsiteLinkedInAll Job Openings

11 - 50 employees

💼 Consulting

⚖️ Legal

📣 Marketing

Consulting • Legal • Marketing

Elite Virtual Assistants is a U. S. -based provider of fractional virtual assistants focused on legal and executive support, offering fractional legal assistants, paralegals, executive assistants, and recruiting services to law firms and small businesses. They match and onboard skilled, remote professionals, provide ongoing relationship management and 90-day success plans, and offer full recruiting and placement services for permanent hires. EVA's services help firms increase billable time, reduce admin burden, and scale staffing flexibly without adding full-time headcount.

📋 Description

• Manage the Client Success inbox and ensure timely, professional communication • Coordinate calendars, onboarding meetings, client interviews, and follow-up appointments • Prepare onboarding materials and ensure documentation is complete • Coordinate client interviews for candidate pairings • Identify opportunities to improve the client journey and recommend process enhancements • Prepare candidate consideration packets and presentation materials • Coordinate scheduling between clients and candidates • Track recruiting activity and maintain accurate placement records • Serve as the day-to-day coordinator for the Virtual Assistant community • Foster a positive, engaged, and collaborative remote culture through communication and Slack engagement • Welcome new Virtual Assistants and help them connect with EVA’s culture and expectations • Plan, coordinate, and facilitate quarterly Virtual Assistant meetings • Prepare and distribute the internal team newsletter • Coordinate employee engagement initiatives, recognition programs, contests, and celebrations • Reinforce core values, communication standards, and professional expectations • Escalate performance concerns, policy violations, and situations requiring leadership support • Facilitate group onboarding sessions for newly hired Virtual Assistants • Train new team members on culture, expectations, communication standards, professionalism, and operational processes • Maintain accurate documentation and internal records • Monitor deadlines, follow-ups, and outstanding action items • Support the Director of Client Success & Talent by coordinating projects and ensuring operational excellence

🎯 Requirements

• Mid-level administrative coordination experience • Highly organized, proactive, relationship-focused approach • Experience supporting a leader, department, or client-facing team in an administrative or coordination role • Professional experience with Gmail or Google Workspace • Professional experience with Slack • Professional experience with Asana or another project-management platform • Professional experience with CRM software • Professional experience with Zoom • Professional experience with calendar-management tools • Currently authorized to work in the United States and physically located within the United States • Must be seeking part-time contractor work rather than full-time employment or a W-2 role

🏖️ Benefits

• Remote work arrangement • Part-time contractor (1099) engagement