Director, Meeting Services

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🗽 New York – Remote

🗽 New York – Remote

💵 $100k - $130k / year

⏰ Full Time

🔴 Lead

👔 Director

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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EVERSANA

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

💼 Consulting

🏥 Healthcare

⚕️ Healthcare Insurance

Consulting • Healthcare • Healthcare Insurance

EVERSANA is a comprehensive service provider focused on integrated commercial solutions for the life sciences industry. The company offers a wide range of services including advisory and management consulting, regulatory consulting, patient services, market access strategies, pricing and revenue management, medical affairs, and digital transformation. EVERSANA is known for its expertise in drug commercialization, enabling companies to effectively launch and manage pharmaceutical products. With a platform powered by data and analytics, EVERSANA addresses challenges related to drug pricing, market access, patient adherence, and product delivery, helping companies optimize their commercial strategies and enhance patient outcomes. The company emphasizes innovation and has been recognized for its use of AI and data analytics within the life sciences sector.

📋 Description

• Manage team members under the supervision of the VP, Meeting Services • Forecast hours and pass-through costs to achieve financial objectives • Lead high-volume meetings and manage clients for logistics projects • Manage venue selection, contract negotiations, travel, food and beverage, room sets, audiovisual production, rooming lists, transportation, and ancillary vendors • Plan and execute live and virtual multimedia events • Configure virtual platforms, manage technology vendors, and conduct rehearsals • Manage attendees, recruitment, communications, and registration websites • Ensure quality control of client materials and develop best-practice protocols • Review meeting specifications and recommend cost reductions • Pull job usage, finance, and Cvent reports • Participate in project briefings, kickoffs, internal meetings, and business pitches • Lead logistics teams onsite at large meetings • Review and reconcile invoices and pass-through costs • Prepare attendee spend reports for Open Payments Guidelines compliance • Negotiate vendor rates and contract terms • Own meeting budgets and advise project teams on risks and corrective actions • Identify operational improvements and cost efficiencies • Build meeting budgets and assess vendors • Develop, train, and mentor direct reports • Review department policies and support bi-weekly team meetings • Maintain or exceed minimum billable utilization percentages • Demonstrate commitment to diversity, equity, and inclusion

🎯 Requirements

• Bachelor’s degree or 12 years in a pharmaceutical hospitality role • Experience planning live, virtual, or hybrid meetings • Knowledge of hotel bookings and air travel • Cvent or similar registration platform experience • Excel proficiency • Ability to travel up to 25–30% annually • CMP (Certified Meeting Professional) preferred but not required

🏖️ Benefits

• Competitive salary and benefits • CMP certification preferred but not required • Up to 25–30% travel annually • Diversity, equity, and inclusion initiatives • Reasonable accommodation during the hiring process

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