Administrative Assistant

🕒 July 24

🐊 Florida, Illinois, +5 more states – Remote

🐊 Florida – Remote 🌽 Illinois – Remote 🐎 Kentucky – Remote 🏈 Ohio – Remote 🏰 Missouri – Remote 🔔 Pennsylvania – Remote 🎸 Tennessee – Remote

💵 $55k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 14%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Family Allergy & Asthma

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1979

🏥 Healthcare

⚕️ Healthcare Insurance

Healthcare • Healthcare Insurance

Family Allergy & Asthma is a healthcare provider specializing in the treatment of allergies and asthma for patients of all ages. The company offers a broad range of services including allergy skin testing, pulmonary function testing, and allergy shots. With over 100 offices in nine states, they are committed to improving the quality of life for individuals affected by allergens and asthma. Founded in 1979, Family Allergy & Asthma focuses not only on effective medical treatments but also on patient education to empower individuals in understanding and managing their health conditions. The practice prides itself on its experienced staff and longstanding expertise in allergy and asthma care.

📋 Description

• Provide administrative support to the Associate Corporate Counsel and other corporate leadership as assigned. • Assist with organizing and maintaining contracts, leases, legal documents, and related records. • Track key dates, action items, and project status updates across multiple departments. • Maintain spreadsheets, logs, trackers, and departmental records. • Assist with contract tracking software, lease files and software, policy documentation, and other corporate records. • Coordinate meeting logistics, prepare materials, take meeting notes, and distribute follow-up items. • Send reminders and assist with tracking outstanding tasks and requests. • Help monitor policy and procedure review schedules and document updates. • Organize correspondence, files, and electronic records to ensure information is easily accessible. • Support payer relations, legal, human resources, and other corporate functions with administrative and organizational needs. • Perform other administrative duties as assigned.

🎯 Requirements

• High School Diploma or GED • Minimum of three (3) years of legal administrative support, administrative support, or related office experience preferred. • Experience supporting legal, healthcare, corporate, or professional services environments preferred. • Notary Public certification preferred but not required. • Family Allergy & Asthma will cover the cost of obtaining certification for the selected candidate if needed. • Proficiency in Microsoft Office, including Outlook, Excel, Word, and Teams. • Strong organizational, communication, and follow-up skills. • Ability to manage multiple priorities and maintain attention to detail. • Ability to handle confidential information with discretion.