Recruitment Program Assistant

🔥 0 minutes ago

🏛️ District of Columbia – Remote

🏛️ District of Columbia – Remote

💵 $48k - $55k / year

⏰ Full Time

🟠 Senior

🎯 Recruiter

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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FHI 360

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1971

🏥 Healthcare

🍽️ Food & Beverage

💼 Consulting

Healthcare • Food & Beverage • Consulting

FHI 360 is a global nonprofit human development organization dedicated to improving lives by advancing integrated, locally driven solutions. Operating in over 60 countries, FHI 360's work spans across a wide range of areas including health, education, nutrition, environment, economic development, and governance. The organization focuses on creating partnerships, integrating research, and leveraging resources to enable people to reach their full potential. With a strong emphasis on equity, health, and well-being, FHI 360 is committed to building a more equitable world through innovative programs and partnerships.

📋 Description

• Provide day-to-day administrative support for Tomorrow’s Leaders Recruitment and the recruitment/application process • Coordinate procurement and track expenses • Use databases to track and sort applicants and produce reports • Maintain project data and files using tracking tools and documentation protocols, including PII protection • Support standardized testing logistics, per diem issuance, travel, hotels, transportation, and visa arrangements • Produce project materials, pre-departure orientation training materials, and administrative documents • Assist with virtual program logistics • Manage calendars, scheduling, expenses, meetings, notes, memos, project files, and filing systems • Plan project meetings, including rooms, catering, and materials • Support events, conferences, and workshops, including invitations and procurement • Manage electronic files, document-sharing sites, storage, and archiving • Support communications, stakeholder folders, materials inventory, and distribution lists • Support staff and consultant travel, expense authorizations, approvals, tickets, advances, and expense reporting • Collect information for reports, assist with report drafts, and track reporting deadlines • Assist with technical data collection, review, and basic analysis • Support development and dissemination of project tools, materials, reports, papers, and interventions • Conduct supervised searches of published literature, mobile software sites, and blogs • Provide technical administrative support for workplan preparation and finalization • Process invoices, payment packages, consultant agreement packages, reimbursements, and purchase orders • Read and interpret budgets and help track cost information

🎯 Requirements

• Associate degree required; bachelor's degree preferred • 0–2 years of relevant administrative experience supporting projects and/or a technical practice area • Prior experience in a non-governmental organization preferred • Fluency in Arabic preferred and French ability a plus • Fluent English required; fluent host-country language as appropriate • Proven organizational skills and ability to manage multiple tasks with a high degree of accuracy • Ability to work independently and as a team member, take initiative, meet deadlines, and be flexible • Strong computer skills, including databases • Familiarity with WordPress, Qualtrics, and FormAssembly • Proficiency in Microsoft Excel and database knowledge • Demonstrated proficiency with Microsoft Office Suite • Strong oral and written communication skills and professionalism in written correspondence • Strong interpersonal and cross-cultural competencies and interest in international education • Ability to problem solve and recommend corrective action • Ability to adhere to project deadlines and attention to detail • Appropriate screening checks, including reference, criminal record, and terrorism finance checks • Must sign FHI 360's code of conduct • Ability to spend long hours looking at a computer screen and performing repetitive keyboard work • Ability to sit and stand for extended periods • Ability to lift/move up to 5 lbs.

🏖️ Benefits

• FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account • 18 days of paid vacation per year for full-time US-based staff • 12 sick days per year for full-time US-based staff • 11 holidays per year for full-time US-based staff • Competitive benefits package • Professional development • Policies and programs that support a healthy work/life balance • Equal opportunity employment • Safeguarding and employee welfare commitments