Travel Administrator

Job not on LinkedIn

🔥 2 minutes ago

🇺🇸 United States – Remote

💵 $63k - $76k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

FHI 360

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1971

🏥 Healthcare

🍽️ Food & Beverage

💼 Consulting

Healthcare • Food & Beverage • Consulting

FHI 360 is a global nonprofit human development organization dedicated to improving lives by advancing integrated, locally driven solutions. Operating in over 60 countries, FHI 360's work spans across a wide range of areas including health, education, nutrition, environment, economic development, and governance. The organization focuses on creating partnerships, integrating research, and leveraging resources to enable people to reach their full potential. With a strong emphasis on equity, health, and well-being, FHI 360 is committed to building a more equitable world through innovative programs and partnerships.

📋 Description

• Coordinate the full Travel & Expense (T&E) lifecycle for FHI 360 employees and supported travelers • Review travel authorizations, supporting documentation, traveler requirements, approvals, project and funder requirements, cost guidelines, and compliance • Coordinate domestic and international travel requests, including individual travel, group travel, workshops, meetings, and conferences • Arrange airfare, accommodations, ground transportation, and related travel services through designated Travel Management Companies, booking platforms, procurement systems, and vendors • Confirm travel arrangements and traveler readiness and communicate itineraries, booking details, destination requirements, deadlines, and relevant travel information • Support passport and visa processing, including procedural guidance, application requirements, business letters, supporting itineraries, submissions, and deadline monitoring • Monitor unused ticket credits, exchanges, cancellations, and refunds • Support vendor onboarding, documentation validation, invoice and payment-request coordination, system record maintenance, and vendor issue resolution • Serve as a primary resource for employees, clients, supported travelers, and partners on travel and expense policies, procedures, systems, and support resources • Investigate service, booking, documentation, transaction, access, process, and system issues and coordinate escalation and resolution • Develop and deliver user guidance, demonstrations, training, job aids, and reference materials • Support system upgrades, enhancements, integrations, releases, requirements validation, user acceptance testing, issue documentation, deployment readiness, and post-go-live stabilization for TESS and related platforms • Support travel program, project, policy, procedure, control, and workflow improvement design and implementation • Maintain accurate travel and expense records, departmental resources, system and process documentation, training materials, and user-support materials • Support expense reporting and reimbursement, vendor payment requests, travel advance and credit card reconciliation, journal entries, account adjustments, record maintenance, and financial closeout • Perform other duties consistent with the role’s responsibilities as assigned

🎯 Requirements

• Associate’s degree or its international equivalent in a related field • Typically requires at least five years of relevant experience in travel coordination, expense reimbursement, and administrative support • Experience planning domestic and international corporate travel is required • Experience with U.S. government (USG) regulations is required • Experience in a nongovernmental organization (NGO) is preferred • Experience troubleshooting travel and expense systems and resolving related customer service issues is required; examples include Concur and Deltek Costpoint/TESS • Experience training and supporting travel and expense system users is required • Proficiency in travel and expense systems, such as Sabre, Concur, and Deltek Costpoint/TESS • Proficiency in Microsoft applications, including SharePoint, Power BI, and related automation applications • Ability to read, write, and speak fluently in English • Strong oral, written, and interpersonal communication skills • Strong organizational skills and attention to detail • Sound judgment, decision-making, and problem-solving skills • Ability to work independently and collaboratively in a fast-paced, customer-focused environment • Ability to sit and stand for extended periods of time • Ability to lift 5 - 25 lbs. • All offers of employment are subject to appropriate screening checks, including reference, criminal record and terrorism finance checks • All personnel, including staff members and volunteers, must share FHI 360’s safeguarding commitment and sign the code of conduct

🏖️ Benefits

• FHI 360 contributes 7% of monthly base pay to a money purchase pension plan account • 18 days of paid vacation per year for US-based full-time staff • 12 sick days per year for US-based full-time staff • 11 holidays per year for US-based full-time staff • Competitive benefits package • Professional development • Policies and programs that support a healthy work/life balance

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume