Payroll Manager

🕒 August 20

🌐 Canada, United States – Remote

🇨🇦 Canada – Remote 🇺🇸 United States – Remote

💵 CA$90k - CA$110k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🧾 Payroll

👻 Ghost score 3%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Finni Health (YC W23)

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2022

🏥 Healthcare

⚕️ Healthcare Insurance

Healthcare • Healthcare Insurance • Mental Health

Finni Health is a nationwide provider of expert ABA (Applied Behavior Analysis) and mental health care designed for families navigating autism. By connecting families with highly qualified therapists, Finni offers personalized support that includes in-home or in-clinic services, flexible scheduling, and family-led goal setting. With a commitment to results-based care, Finni is dedicated to improving the lives of children with autism and their families through dedicated therapy that enhances daily living skills, communication, and emotional regulation.

📋 Description

• Own scheduled and off-cycle payroll runs in Rippling for 1,000+ W-2 employees across multiple states • Validate timekeeping, compensation changes, garnishments, deductions, and final pay each cycle • Perform pre- and post-payroll reviews, variance analysis, and funding validation • Reconcile payroll to bank, tax, benefits, retirement-plan, and general-ledger records • Administer approved payments to practice owners and other nonemployees, supporting year-end Forms 1099 reporting • Manage federal, state, and local payroll-tax accounts, including registrations, closures, SUI rates, filing frequencies, and authorizations • Oversee Rippling filings and payments, and resolve tax notices, amendments, penalties, and credits • Lead quarter-end and year-end activities, including Forms 941 and 940, W-2/W-3, and applicable Forms 1099 • Serve as the primary escalation point for employee and practice-owner payroll questions • Lead insurance reconciliations against enrollments, deductions, and employer contributions • Own 401(k) reconciliations and support annual testing, Form 5500 preparation, and the independent plan audit • Coordinate annual workers' compensation premium audits and drive findings to resolution • Serve as Finni's Rippling system owner, managing configurations, permissions, reporting, internal controls, role-based access, and audit-ready records • Build the payroll knowledge base as the company's single source of truth • Design and deploy agentic AI workflows for routine payroll questions and sensitive-case routing • Automate agency notice triage, reconciliations, audit preparation, and reporting • Track accuracy, timeliness, and open-notice counts to demonstrate payroll performance

🎯 Requirements

• 4+ years of hands-on U.S. payroll experience • 2+ years independently owning full-cycle, multi-state payroll for 500+ W-2 employees (1,000+ strongly preferred) • Deep command of federal, state, and local payroll tax, including SUI, wage-and-hour, garnishments, final pay, and year-end reporting • Direct experience maintaining state tax accounts, overseeing provider-filed returns, and resolving agency notices • Experience with quarter-end and year-end processing, payroll accounting, internal controls, and general-ledger reconciliation • Hands-on experience with benefits, 401(k), and workers' compensation reconciliations or audits • Experience with Rippling or another modern payroll and HRIS platform • Advanced Excel or Google Sheets skills and confidence with large payroll datasets • Demonstrated use of AI or automation tools to build something that shipped and is used by others • Based in the United States or Canada • Able to work core U.S. business hours and meet firm payroll deadlines • Certified Payroll Professional (CPP) designation is nice to have • Direct Rippling administration or implementation experience is nice to have • Healthcare, ABA, multi-clinic, multi-entity, or large hourly-workforce experience is nice to have • Experience with practice-owner or other nonemployee payment programs at scale is nice to have • Experience building knowledge bases, workflow automation, or AI-enabled tools in a payroll or finance context is nice to have • Must be legally authorized to work in Canada without current or future visa sponsorship from Finni Health

🏖️ Benefits

• Equity • Meaningful autonomy and direct exposure to company leadership • Opportunity to build a modern, AI-first payroll operation • Opportunity to help provider-led ABA practices grow and deliver exceptional care • Reasonable accommodations throughout the hiring process