Executive Assistant

🔥 1 minute ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Foundant Technologies

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Foundant Technologies is a company dedicated to maximizing the impact of the philanthropic community through specialized software solutions. Their offerings include grant management software tailored for nonprofits, foundations, and community foundations. Foundant focuses on providing user-aligned cloud technology and exceptional service to help funders and grantseekers streamline their operations and dedicate more time to their missions.

📋 Description

• Own the CEO’s calendar end to end, managing constant change, resolving conflicts, and protecting uninterrupted time • Coordinate the Executive Leadership Team’s operational lifecycle, including meeting agendas, attendance, deadlines, reporting packages, and pre-read distribution • Plan agendas and logistics for executive offsites, board meetings, and other in-person touchpoints • Serve as a professional point of contact for board members, private equity partners, clients, and internal leadership • Track executive action items to closure, manage signature routing, and drive workflows forward independently • Manage monthly executive expense reporting, compliance tracking, and internal routing • Reconcile transaction details with corporate finance and private equity audit requirements • Use AI tools to synthesize information and improve workflow efficiency while applying judgment to ensure quality • Perform other duties as assigned

🎯 Requirements

• 5+ years of executive administrative experience supporting C-level leaders • Minimum of 3 years directly supporting a corporate CEO of a minimum $50m+ revenue company • Advanced proficiency in Microsoft 365, specifically Outlook, Teams, and SharePoint • Working experience with expense or spend management platforms such as Airbase, Ramp, or Paylocity • Experience with e-signature solutions such as Ironclad, DocuSign, or Adobe Sign • Experience with Salesforce for basic lookup and tracking • Working proficiency with Claude or a comparable large language model • Availability to work core Pacific Time business hours • Ability to travel occasionally for board meetings, executive offsites, and company gatherings • Must be legally eligible to work in the United States • Experience within a private equity-backed, venture-scaled, or rapidly growing enterprise is preferred

🏖️ Benefits

• Competitive salary and benefits • Tuition reimbursements • Lifestyle reimbursements • Bespoke mindfulness and fitness initiatives • Flexible PTO policy • Professional and personal development opportunities • Exposure to diverse ideas, expertise, and projects across multiple industries • Internal mobility and career growth opportunities • Autonomy and responsibility • Employee recognition • Accommodations throughout the interview and employment process

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