Executive Assistant – Tax

🔥 14 minutes ago

🇺🇸 United States – Remote

💵 $105k - $120k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Falcon Rappaport & Berkman PLLC

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11 - 50 employees

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🏥 Healthcare

⚖️ Legal

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Falcon Rappaport & Berkman PLLC (FRB) is a law firm built by entrepreneurs, for entrepreneurs, providing comprehensive legal services across a wide range of practice areas. Based in multiple locations including Long Island, New York City, New Jersey, Connecticut, and South Florida, FRB specializes in areas such as asset protection, cannabis & psychedelics law, corporate & securities, creditors’ rights & bankruptcy law, digital assets, elder law, election law & campaign finance, estate litigation, healthcare, intellectual property, and real estate. The firm is known for its interdisciplinary approach, combining professionalism and innovation to partner with clients, providing not just legal solutions but strategic insights to help navigate complex industries. With an emphasis on building strong relationships and ensuring client success, FRB offers services that go beyond standard legal advice to include business-minded strategies that focus on long-term value.

📋 Description

• Manage a high volume of calendar appointments • Schedule meetings with internal and external participants • Coordinate travel arrangements • Serve as liaison between executives, executive assistants on other teams, and internal and external stakeholders • Work with the departmental project manager to ensure operational efficiency • Assist with billing, time entry, and expense reporting • Support Marketing and Business Development with firm events, meetings, conferences, and opportunity calls • Answer and direct phone calls and route messages to appropriate staff • Maintain positive relationships with clients, vendors, and staff • Support special projects and initiatives with departmental leadership and Firm executives • Provide organized, proactive, and professional support to the Tax Department • Maintain confidentiality while facilitating executive-level operations

🎯 Requirements

• Associate or bachelor’s degree preferred • Experience as an executive assistant, preferably in a professional firm • Ability to quickly learn departmental jargon and terminology • Excellent written and verbal communication skills • Strong organizational and time management abilities • Ability to multitask and thrive in a fast-paced environment • Ability to handle sensitive information with discretion • High proficiency in Microsoft Office Suite, particularly Word and Excel • Ability to quickly learn the Firm’s legal software • Familiarity with using artificial intelligence to improve the efficiency and accuracy of administrative tasks • Ability to prioritize tasks and manage time effectively • Detail-oriented, thorough, and polished • Reliable and proactive with a bias toward action • Ability to work independently and as part of a team • Must be authorized to work in the US or otherwise address US work authorization requirements

🏖️ Benefits

• Professional development opportunities • Internal opportunities for growth and advancement • Potential for increased responsibility and compensation over time • Emphasis on quality of life and work-life balance • Collaborative work environment

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