Executive Administrative Assistant – Sales

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Switzerland Global Enterprise

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1927

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • Export

Switzerland Global Enterprise is a national platform that provides support to companies in Switzerland to promote their products and services in international markets. The organization offers various services including market entry advice, networking opportunities, and information on trade regulations, helping Swiss businesses to successfully expand and thrive globally.

📋 Description

• Manage executive calendars, including scheduling meetings, appointments, and travel arrangements • Coordinate internal and external meetings, including agendas, meeting materials, room setup, and follow-up actions • Prepare and edit correspondence, presentations, reports, and other business documents • Serve as a point of contact between executives, employees, clients, and external stakeholders • Screen calls, emails, and other communications, responding or escalating as appropriate • Maintain confidential files, records, and sensitive information with a high level of discretion • Track deadlines, action items, and key deliverables for executives • Support planning and execution of events, leadership meetings, and special projects • Process expense reports, invoices, and purchase requests as needed • Organize and maintain office systems, records, and administrative processes • Assist with onboarding coordination, team communications, and department logistics • Anticipate executive needs and proactively resolve administrative issues

🎯 Requirements

• Associate’s or bachelor’s degree preferred, or equivalent work experience • 5+ years of administrative support experience supporting senior leaders or executives • Strong proficiency in Microsoft Office Suite, especially Outlook, Word, Excel, and PowerPoint

🏖️ Benefits

• health insurance • retirement plans • flexible work arrangements • professional development