Fleet Administrator

Job not on LinkedIn

🔥 2 minutes ago

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 12%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Fairway

WebsiteLinkedInAll Job Openings

1 - 10 employees

🚘 Automotive

📦 Logistics

🚗 Transport

Automotive • Logistics • Transport

Fairway is a company specializing in automating automotive title and registration operations for fleet management companies, dealers, and other related entities. Their platform reduces administrative costs and errors by using AI to streamline compliance with DMV regulations across the United States. Fairway offers a comprehensive automation solution that includes instant auditing, error-checking, and real-time regulation monitoring for over 3,000 counties. The company aims to reduce the total cost of ownership for fleets, ensuring 100% compliance through their advanced AI-powered tools.

📋 Description

• Maintain accurate records for approximately 1,600 vehicles throughout the entire vehicle lifecycle • Manage vehicle registration, insurance, licenses, inspections, maintenance records, and other required documentation • Coordinate vehicle onboarding and offboarding, including registration, insurance, documentation, and system setup/removal • Identify and resolve missing, expired, or inaccurate documentation • Conduct regular audits and reconciliations across Fleetio, Azuga, A2B, and supporting records • Maintain accurate and complete Fleetio records, targeting 95%+ current maintenance data • Enter and monitor scheduled and unscheduled maintenance, inspections, vehicle status, and maintenance schedules • Track overdue maintenance and inspections and coordinate timely resolution • Identify recurring maintenance issues, data gaps, and process opportunities affecting fleet availability • Maintain accurate vehicle, employee, driver, and vehicle-assignment information in Azuga • Manage employee/driver onboarding and offboarding within the system • Ensure Azuga information aligns with Fleetio and other fleet management platforms • Administer the fleet fuel card program, including issuance, activation, changes, and cancellation • Ensure fuel cards are accurately assigned to employees and/or vehicles and resolve discrepancies • Partner with Operations, Maintenance, HR, Insurance, vendors, and other stakeholders to resolve fleet issues and maintain operational readiness

🎯 Requirements

• Experience in fleet administration, fleet management, transportation, logistics, or a related field • Demonstrated experience with Fleetio and Azuga • Experience managing vehicle registration, insurance, inspections, maintenance, and compliance documentation • Strong data-entry, Excel, computer, organizational, and time-management skills • Exceptional attention to detail and data accuracy • Ability to manage a high volume of vehicle and employee records • Experience with fuel card administration or fuel management • Ability to identify discrepancies, establish consistent processes, and proactively resolve issues independently • Preferred: Experience supporting a fleet of 1,000+ vehicles, ideally approximately 1,600 vehicles • Preferred: Experience with vehicle lifecycle management, fleet compliance, maintenance/inspection programs, and employee-to-vehicle assignments • Preferred: Experience auditing and reconciling data across multiple fleet management systems