Senior Marketing Operations Coordinator

Job not on LinkedIn

🔥 0 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $26 - $28 / hour

⏰ Full Time

🟠 Senior

⚙️ Marketing Operations

👻 Ghost score 0%

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The Recording Academy

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1957

📱 Media

🤝 Non-profit

🌍 Social Impact

Media • Non-profit • Social Impact

The Recording Academy is an organization that is best known for its role in the music industry as the presenter of the annual Grammy Awards, which are recognized as one of the highest honors in music. The academy is involved in various aspects of the music industry including advocacy for artists' rights, diversity and inclusion efforts, and education about music's history and significance. It supports music creators through initiatives like MusiCares, a charity providing critical health and welfare services. The academy also oversees the Grammy Museum, dedicated to exploring the history and impact of music.

📋 Description

• Serve as the primary point of contact for Marcomms operations inquiries and requests • Manage day-to-day cross-departmental prioritization conflicts and propose trade-offs • Project manage interdepartmental communication and collaboration • Build and maintain workback timelines and scheduling systems for campaigns and initiatives • Identify dependencies, flag deadline risks, and align cross-functional stakeholders • Process and track vendor and contractor invoices against project budgets and Service Request Forms • Maintain centralized trackers for vendor and contractor agreements, deliverables, acceptance status, and invoicing eligibility • Lead day-to-day vendor coordination and negotiation within established guidelines • Support merchandise production timelines, quality checks, and delivery • Manage departmental project timelines and communicate changes to stakeholders • Standardize and improve project management processes and tools such as Airtable and Asana • Assess departmental project efficiency, diagnose bottlenecks, and track efficiency KPIs • Support in-person meetings and on-site logistics • Correspond with executives, partners, members, and clients as a Growth Marketing representative • Interface with artist management and PR representatives for special campaigns and provide onsite production support • Manage inbound and outbound meeting requests and invitations • Manage vendor, consultant, and contractor invoices, coding and cataloging expenses • Support expense documentation and payment schedule communication with Finance & Accounting • Oversee travel, parking, per diem requests, and credentialing during Grammy Week events • Coordinate with credentialing and ticketing teams • Support show ticket requests for relevant vendors and partners • Assist with Grammy House and Artist Showcases event project management, guest list curation, logistics, and check-in • Perform additional Grammy event preparation and key initiative responsibilities as assigned

🎯 Requirements

• Bachelor's degree in marketing, communications, business, or related field, or equivalent work experience • 4+ years of related work experience, including exposure to budget tracking, vendor coordination, or project management tool administration • Prior creative agency or marketing/entertainment experience within the music industry preferred • Experience building workback schedules and campaign timelines • Experience coordinating vendor/contractor agreements • Experience helping resolve cross-functional resourcing conflicts • Experience supporting or standardizing project management processes or tooling • Strong professional and personable communication skills • Experience representing a department or function to senior executives and external partners • Strong proficiency in MS Office and project management software such as Airtable, Asana, or similar platforms • Excellent attention to detail and proven analytical skills • Ability to work independently on day-to-day execution while checking in with leadership on higher-stakes decisions • Ability to occasionally stand, walk, and sit for long periods and work at a computer for long periods • Ability to lift and/or move up to 60 pounds

🏖️ Benefits

• Temporary position with an anticipated duration of up to six months • Overtime eligibility • Reasonable accommodations for individuals with disabilities