Business Operations Specialist

🔥 15 minutes ago

🇺🇸 United States – Remote

💵 $110k - $150k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

👻 Ghost score 0%

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Hadrian Biodefense

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2026

🧬 Biotechnology

🎖️ Defense

🤖 Artificial Intelligence

Biotechnology • Defense • Artificial Intelligence

Hadrian Biodefense is an organization focused on AI-aware biodefense that aims to ensure civilization can withstand and recover from severe biological crises. The company emphasizes building technology-driven biodefense capabilities—centered on threat modeling, scenario definition, and operational systems—that protect states, industries, organizations, and individuals. Hadrian partners with governments and an ecosystem of collaborators to modernize defenses against both engineered and natural biological threats by integrating modeling, detection, and response planning.

📋 Description

• Own purchasing execution end to end, including sourcing quotes, preparing purchase orders, routing approvals, tracking performance, and confirming payment for delivered services and goods • Close the loop on receipts, invoices, and confirmations by following up with vendors and colleagues until documentation is complete and records reconcile • Document recurring processes and simplify them into repeatable procedures • Coordinate with functional teams to integrate milestones and constraints into the organization-wide plan • Maintain cross-functional tracking for commitments, priorities, owners, dependencies, and dates • Surface slippage early enough for mitigation activities • Drive projects without a natural owner from decision through completion, with relevant documentation • Provide operational and administrative support to enhance leadership’s bandwidth • Support finance operations through expense coding, gathering monthly-close documentation, and maintaining audit-ready records • Maintain and improve business systems and processes over time

🎯 Requirements

• Prior experience in purchasing operations, maintaining accuracy with numbers, orders, invoices, and documentation • Ability to design, refine, and drive adoption of efficient, repeatable operational processes • Ability to quickly learn, configure, and set up new business tools and data systems • Ability to manage multiple concurrent workstreams, clearly tracking status, timelines, and decisions needed • Ability to drive tasks to completion independently through persistent, professional follow-up with internal and external stakeholders • Ability to collaborate across technical, operational, and administrative teams to translate priorities into clear actions • Sound judgment when navigating ambiguity, resolving issues independently, escalating clearly, or changing course when appropriate • Ability to handle confidential information with discretion • Demonstrate Hadrian’s values • Nice to have: experience supporting an organization through rapid build-out • Nice to have: procurement of scientific, laboratory, or manufacturing goods, with understanding of vendor landscape and lead times • Nice to have: experience alongside hardware development, manufacturing, or supply chain teams • Nice to have: experience in a nonprofit or other mission-driven organization

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • 401(k) plan with company match • Flexible PTO

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