Senior Proposal Coordinator

🔥 14 hours ago

🏈 Alabama, Florida, +8 more states – Remote

🏈 Alabama – Remote 🐊 Florida – Remote ⚜️ Louisiana – Remote 🌲 North Carolina – Remote 🏈 Ohio – Remote 🎸 Mississippi – Remote 🔔 Pennsylvania – Remote 🌴 South Carolina – Remote 🎸 Tennessee – Remote 🤠 Texas – Remote

⏰ Full Time

🟠 Senior

📄 Proposal Manager

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hargrove Engineers & Constructors

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

💼 Consulting

📦 Logistics

🏭 Manufacturing

Consulting • Logistics • Manufacturing

Hargrove Engineers & Constructors is a comprehensive engineering services provider offering project management, engineering design, construction management, and controls and automation solutions. The company serves a wide range of industries, including manufacturing, aerospace, pulp and paper, shipbuilding, refining and oil & gas, chemicals, and power generation. With a focus on executing capital projects, Hargrove adapts its approach based on clients' needs and risk management requirements. It boasts over 2,700 teammates across 19 offices and has completed more than 22,000 projects, emphasizing technical excellence and client satisfaction.

📋 Description

• Lead strategic responses to Requests for Qualifications and Requests for Proposals for all company divisions and offices • Co-manage proposal activity schedules, document development, activity coordination, and organization with the Proposal Manager • Maintain qualification documents, third-party verification access, and corporate compliance information • Coordinate with Legal/Contracts, Finance and Accounting, Safety, Quality, Marketing, Business Development, Operations, and other corporate departments • Read, review, and break down RFI/RFP requirements into timely, compliant, and responsive strategic documents • Schedule kickoff, status, review, and management meetings • Create response templates and manage working drafts through final review • Assign tasks and areas of responsibility to proposal contributors • Conduct progress meetings and track response development • Develop compliance checklists and matrices • Incorporate, edit, and develop content from internal sources and subject-matter experts • Provide and adapt corporate marketing material for proposals • Perform desktop publishing, formatting, proofreading, and visual design • Coordinate response submittal and delivery, including third-party uploads, printing, binding, and shipping • Support strategic and bid/proposal-related tasks and internal requests • Maintain opportunity schedules and provide data for weekly Capture Management and Opportunity reports • Monitor the Qualifications and Proposals inbox and transfer client documents to Microsoft Teams channels or servers • Maintain the firmwide content library and Teammate resumes

🎯 Requirements

• Bachelor of Arts in Marketing, Public Relations, Communication, or related field required • 7+ years of marketing or proposal experience in a professional environment • Knowledge and experience within the marketing, business development, and/or proposal field • Strong planning, time management, and organizational skills • High proficiency in Microsoft Word, Excel, PowerPoint, Outlook, Microsoft Teams, SharePoint, Microsoft Dynamics, Adobe Acrobat, and other applicable tools • Attention to detail and a command of English grammar and spelling • Ability to work on a team to meet goals, including working with remote Teammates • Ability to communicate effectively, both verbal and written • Excellent interpersonal skills and ability to maintain effective working relationships with Teammates, clients, and vendors • Strong work ethic and willingness to take ownership for wide-ranging responsibilities • Ability to work in a fast-paced environment with extreme multitasking to meet multiple, simultaneous deadlines and assignments • Focus on customer satisfaction • Ability to work flexible hours as needed • Ability to sit, stand, or walk for long periods of time • Selected candidate must be authorized to work in the United States

🏖️ Benefits

• Paid holidays • Personal paid time off • Medical insurance • Dental insurance • Vision insurance • Life insurance • Disability insurance • 401(k) • 100% Teammate owned company • Other benefits to eligible Teammates