Executive Assistant

🔥 4 minutes ago

🇺🇸 United States – Remote

💵 $84.7k - $97.8k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hyland

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🤝 B2B

☁️ SaaS

🏢 Enterprise

B2B • SaaS • Enterprise

Hyland is a company that provides a collaborative community platform for its customers and partners, offering access to resources such as products, solutions, and updates. The platform enables users to share feedback, ask questions, and connect with each other, fostering operational knowledge and organizational value. Hyland Community aims to enhance user experience by facilitating interaction between experts and community members.

📋 Description

• Provide administrative support to a leader • Coordinate and maintain multiple executives' or one senior executive's calendar and daily schedule • Screen incoming correspondence and communications and respond independently when possible • Anticipate executive needs and resolve operational and administrative issues proactively • Manage logistics for internal and external meetings, including rooms, catering, agendas, materials, and meeting minutes • Arrange travel plans and itineraries • Compile travel documents and ensure expense reports and purchase orders are completed accurately and within budget • Research, compile, and summarize complex or large quantities of data into concise work products • Draft reports on major project status, action items, and operational updates • Draft, edit, and distribute approved communications on behalf of the leader • Maintain confidential and sensitive information with professionalism, diplomacy, and discretion • Act as a trusted advisor on issues and trends • Use internal systems and corporate resources to improve efficiency • Mentor, coach, and provide feedback to other team members

🎯 Requirements

• Associate's degree or equivalent experience • Demonstrated experience directly supporting and working with executives • Ability to work in a flexible, fast-paced environment while managing a high volume of responsibilities • Strong oral and written communication skills • Strong organizational, multitasking, and time management skills • Exceptional follow-through and ability to perform under deadline pressure • Ability to handle a high degree of stress while maintaining quality and professionalism • Strong interpersonal skills and discretion when handling sensitive information • Self-motivated, proactive, and able to work independently and in a team environment • Up to 5% travel time required • Proficiency with Microsoft Office and Microsoft Outlook or equivalent email and calendar software • Ability to prepare executive-level presentations, agendas, and reports • Experience anticipating executive needs and proactively resolving operational and administrative challenges • Experience drafting, editing, and distributing communications on behalf of senior leaders • Strong professional business writing and stakeholder communication skills • Experience researching and summarizing complex or large quantities of data • Strong critical thinking skills

🏖️ Benefits

• Career development resources • Wellbeing programs • Innovation practices • Inclusive workplace • Employee initiatives and community giving campaigns