Event and Admin Coordinator

🔥 16 hours ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 18%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Inflect

WebsiteLinkedInAll Job Openings

11 - 50 employees

☁️ SaaS

SaaS

Inflect is a software platform that consolidates interconnected global networks, cloud regions, and data centers into a single interface. The platform aims to provide a comprehensive and neutral perspective on the internet infrastructure industry, enabling professionals to access actionable data for informed and expedient decision-making.

📋 Description

• Project manage and execute 15+ external and internal events per year across the globe • Develop and maintain conference playbooks, schedules, meeting overviews, venue maps, and logistical details • Research and vet event opportunities and recommend conferences based on business value, audience, cost, and strategic fit • Evaluate conference opportunities based on attendee lists, speaking opportunities, and sponsorship tiers • Participate in contract negotiation for event requirements • Own event timelines, budgets, and deliverables from planning through completion • Identify risks, resolve blockers, and ensure event details and deadlines are completed • Manage shipping of event swag, tools, and signage to international and domestic venues • Coordinate registration and badging for attendees • Coordinate hotels, meeting spaces, ground transportation, dining reservations, attendee requirements, and other event logistics • Serve as primary operational contact for event organizers, venues, hotels, vendors, and external partners • Coordinate post-event follow-up, including logging contacts, leads, and outcomes in Salesforce • Conduct post-event reviews • Maintain open items and follow-ups, driving them to resolution and escalating when necessary • Assist the CEO's EA with expense tracking and expense reports • Support preparation of meeting materials and briefing documents • Provide general administrative support to leadership, including calendar coordination and travel logistics • Anticipate administrative needs, identify gaps, and take proactive action

🎯 Requirements

• Hyper-organized and naturally detail-oriented • Exceptional time-management skills • Ability to manage competing priorities and ambiguous environments • Strong judgment and personal ownership • Proactive and adaptable communication skills • Ability to anticipate needs, surface risks early, solve problems independently, and escalate when necessary • Event project management and logistics experience implied by the required responsibilities • Ability to manage timelines, budgets, deliverables, vendors, contracts, travel, and event operations • Salesforce experience for logging contacts, leads, and outcomes • Ability to support expense tracking, meeting materials, calendar coordination, and travel logistics

🏖️ Benefits

• 100% remote work environment - seriously! • Unlimited PTO • Fully covered health insurance options through a major health insurance provider for both you and your family (you pay $0) • Dental and Vision insurance available with widely used providers • Option grants begin vesting after year 1 - you own a piece of Inflect • Full-time employees receive option grants