Executive Assistant

Job not on LinkedIn

🔥 12 hours ago

🌽 Illinois, Missouri, +1 more states – Remote

🌽 Illinois – Remote 🏰 Missouri – Remote 🤠 Texas – Remote

💵 $73.5k - $106.7k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

🏠 Real Estate

🤝 B2B

💼 Consulting

Real Estate • B2B • Consulting

Jones Lang LaSalle Americas, Inc. is a company that provides commercial real estate services for corporations and investors worldwide. Their focus is on helping clients save money, increase productivity, and improve sustainability in real estate operations.

📋 Description

• Support the Senior Director of Projects and key leadership on the projects team • Manage complex calendars and resolve scheduling conflicts • Coordinate high-level internal and external meetings • Arrange domestic travel and manage expense report preparation and submission • Maintain organized travel and expense records • Draft, proofread, and send professional correspondence on behalf of leadership • Maintain executive contact databases in Outlook • Build and rapidly update PowerPoint presentations in JLL brand format • Assemble reports, coordinate due diligence materials, and prepare client-facing documents • Lead preparation for key meetings and strategic presentations • Support Senior Director and Projects Team leadership • Take ownership of repetitive, time-consuming administrative tasks • Coordinate conference calls, technology setup, and meeting logistics • Update and maintain client information in JLL's internal systems • Ensure data integrity across multiple platforms and touchpoints

🎯 Requirements

• 3-5 years of experience providing direct support to executives in fast-paced corporate environments • Intermediate skills in Outlook, Word, PowerPoint and Excel; advanced skills preferred • Strong presentation design and formatting capabilities • Exceptional written and verbal communication skills with impeccable spelling and grammar • Strong attention to detail and ability to manage multiple competing priorities simultaneously • Proven track record managing executive schedules with competing demands • Experience booking sophisticated travel arrangements and managing expense reporting systems • US-based location in Eastern or Central time zones • Candidates must be authorized to work in the United States without sponsorship • 5+ years of executive support experience preferred • Experience supporting Senior Director or VP-level executives preferred • Proven ability to anticipate executive needs proactively preferred • Advanced PowerPoint skills preferred • Project management exposure preferred • Multi-executive support experience preferred • Familiarity with JLL's internal platforms, tools, and processes preferred • Proven success working independently in virtual environments with minimal supervision preferred • Must thrive working independently while maintaining strong team connectivity

🏖️ Benefits

• 401(k) plan with matching company contributions • Comprehensive Medical, Dental & Vision Care • Paid parental leave at 100% of salary • Paid Time Off and Company Holidays • Early access to earned wages through Daily Pay • Fully remote position • Supportive culture and comprehensive benefits package prioritizing mental, physical and emotional health