Proposal Manager

🕒 September 20

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📄 Proposal Manager

👻 Ghost score 13%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Jones Sign Co., Inc.

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1910

🏭 Manufacturing

📣 Marketing

📦 Logistics

Manufacturing • Marketing • Logistics

Jones Sign Co. , Inc. is a leading provider of signage and architectural solutions, specializing in the design, manufacturing, installation, and maintenance of custom signage for various sectors including automotive, healthcare, retail, and banking. With over 100 years of experience, Jones Sign offers a comprehensive range of services from rebranding and franchise development to interior branding and LED solutions, ensuring each project reflects the unique identity of its clients. The company is dedicated to high standards of quality and service, making it a trusted partner for multi-site branding and signage needs across multiple locations.

📋 Description

• Coordinate the proposal process from intake/RFP review through submission, award transition, and handoff to Project Management. • Manage proposal timelines, milestones, priorities, dependencies, and competing deadlines across multiple active opportunities. • Collaborate with Sales, Estimating, Project Management, Design, Marketing, Legal/Contract Administration, and other teams to gather inputs and clarify requirements. • Review approvals to sell, RFPs, bid documents, customer requirements, scope information, and pricing inputs. • Confirm proposals are complete, accurate, compliant, and ready to advance. • Identify missing information, unclear requirements, compliance concerns, scope risks, schedule conflicts, and process gaps; recommend next steps and help drive resolution. • Prepare, organize, and quality-control proposal templates, bid forms, qualification packages, project profiles, customer-facing documents, and final handoff materials. • Maintain proposal documentation standards, including file management, naming, tagging, reusable content, and knowledge sharing. • Communicate status updates, deadlines, risks, changes, escalations, and recommended solutions to internal stakeholders. • Share best practices, reinforce proposal standards, and assist with training or cross-training. • Contribute to continuous improvement efforts that increase proposal accuracy, efficiency, consistency, and customer experience. • Use and help improve tools, systems, templates, and process resources supporting productivity and proposal quality. • Represent Sales Support with reliability, professionalism, and high-quality work. • Take ownership of assigned work, follow through on commitments, escalate barriers appropriately, and meet on-time, accurate, and complete deliverables.

🎯 Requirements

• Bachelor’s degree in business, communications, marketing, project management, or a related field preferred; equivalent proposal, sales support, project coordination, or operations experience may be considered. • Experience supporting or managing proposals, RFP responses, pre-qualification packages, bid documents, project documentation, or other deadline-driven deliverables. • Strong organizational skills with the ability to balance multiple priorities, deadlines, stakeholders, and changing requirements. • Excellent attention to detail, including the ability to review documents for accuracy, completeness, formatting, grammar, compliance, and handoff readiness. • Strong written and verbal communication skills, with the ability to clarify requirements, provide updates, document decisions, and communicate risks or recommendations professionally. • Process-minded and solution-oriented, with the ability to identify gaps, solve problems, support standards, and contribute to workflow improvements. • Comfortable sharing best practices, supporting team consistency, and helping others follow proposal processes, documentation standards, tools, and templates. • Proficiency with Microsoft Office and business systems used to prepare, organize, track, and maintain proposal information. • Experience with Salesforce, Proposify, SharePoint, TaskRay, Briq, or similar platforms preferred. • Sound judgment, initiative, accountability, discretion, and flexibility in a fast-paced, deadline-driven environment.

🏖️ Benefits

• Health & Wellbeing Benefits • Paid Time Off • 401(k) Plan with Company Match • Leading Edge Tools & Technology • YMCA Health & Fitness Membership • Education & Advancement Opportunities • Incentive Programs • Charitable Contributions Match

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