Civil Process Coordinator

🔥 1 minute ago

🇺🇸 United States – Remote

💵 $23 - $25 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Lexitas

WebsiteLinkedInAll Job Openings

501 - 1000 employees

⚖️ Legal

☁️ SaaS

🤝 B2B

💰 Debt financing on 2016-10

Legal • SaaS • B2B

Lexitas is a technology-enabled legal services firm that provides scalable litigation support and legal staffing to law firms, insurance companies, and corporate legal departments. Its core services include court reporting, transcription, record retrieval, process service, document review, trial services, alternative dispute resolution, and legal talent solutions. Lexitas also develops SaaS products and AI-enabled tools (e. g. , Deposition Insights™, Record Insights®, eLaw® Case Tracking, LegalView, LexitasOne™, LexitasConnect™) to streamline case management, generate AI-assisted summaries and chronologies, and support remote proceedings. The company positions itself as a single-source provider combining professional litigation support with secure legal technology and dedicated account management.

📋 Description

• Communicate daily with attorneys, paralegals, clients, process servers, and notaries regarding service and document execution requests • Use Microsoft Outlook to maintain client communications and professional relationships • Enter and maintain accurate case and defendant information in internal case management systems • Research and locate certified process servers using NAPPS and other industry databases • Coordinate with process servers to facilitate and complete service of process • Transmit legal documents to process servers and follow up on service status and completion • Receive, sort, and process proofs of service and related legal correspondence • Scan, index, and upload legal documents into company systems • Electronically file proofs of service through client portals, including TXCourts.gov when required • Prepare invoices and distribute legal documents through approved delivery methods such as FedEx • Process payment requests and issue checks as directed • Coordinate client requests requiring signatures, dates, and notarizations • Locate qualified notaries using 123Notary and related databases • Provide instructions, supporting documents, and shipping materials to notaries • Review completed notarized documents for proper signatures, dates, and notarial requirements • Bill clients and return original legal documents promptly upon completion • Maintain confidentiality of legal and medical records and ensure HIPAA and regulatory compliance • Support managers, expeditors, billing teams, and other departments with data integrity and operational efficiency • Perform additional duties as assigned

🎯 Requirements

• High school diploma or equivalent required • Minimum two years of administrative, coordination, data entry, or related office experience required • Previous experience in a legal, court services, records management, or professional services environment preferred • Knowledge of legal terminology preferred • Active Notary Public commission preferred but not required • Positive, professional, and customer-focused attitude • Strong attention to detail and commitment to accuracy and quality • Ability to manage multiple priorities in a fast-paced environment • Excellent organizational and time management skills • Strong verbal and written communication skills • Ability to work independently and collaboratively within a team • Ability to work under deadlines and manage competing priorities • Proficiency with Microsoft Outlook, Microsoft Word, Adobe Acrobat, Windows, and internet-based applications • Experience using scanners, copiers, and fax machines • Minimum typing speed of 38 words per minute • Strong problem-solving skills • Ability to accurately enter information across multiple systems while handling customer communications • Flexibility to work occasional overtime as business needs require • Consistent attendance, reliability, and punctuality • Ability to effectively present information and respond to questions from customers whose first language is English • Demonstrated ability to manage confidential information and comply with privacy regulations • Proven ability to collaborate across departments • No travel expected

🏖️ Benefits

• Medical coverage • Dental coverage • Vision coverage • 401(k) with company match • Paid time off • Paid holidays • Company-paid maternity leave • Company-paid baby bonding leave • Company-paid military leave • Fully equipped home office setup • Company-issued laptop