Executive Assistant

Job not on LinkedIn

🔥 4 minutes ago

🇺🇸 United States – Remote

💵 $90k - $120k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Lilac

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2016

🏭 Manufacturing

📦 Logistics

💼 Consulting

💰 Series C on 2024-02

Manufacturing • Logistics • Consulting

Lilac is a leading technology provider of commercially ready ion exchange (IX) solutions for lithium extraction, aimed at enabling faster, cheaper, and cleaner production of lithium. With nearly a decade of development, Lilac's proprietary advancements in materials and process engineering provide innovative extraction technology that works across various brine sources. The company's approach emphasizes modern techniques that minimize environmental impact and enhance supply chain security, contributing to the growing demand for lithium in the electric vehicle industry.

📋 Description

• Own and manage the CEO's calendar, including board matters, site visits, investor meetings, and regulatory engagements • Proactively resolve scheduling conflicts and protect time for top priorities • Manage calendars, scheduling, and meeting logistics for three additional C-suite executives • Arrange complex domestic and international travel, including flights, lodging, ground transportation, and detailed itineraries • Support external partners, visiting officials, and international hires with visa support letters, invitation letters, and other high-level documentation • Serve as first point of contact for urgent, time-sensitive matters, including outside standard business hours • Plan and execute logistics for leadership meetings, offsites, quarterly business reviews, board meetings, and company-wide events • Provide on-site support at select conferences or team gatherings • Process expense reports, invoices, and purchase orders for executives • Draft, proofread, and format executive correspondence, memos, and internal communications • Manage highly confidential operational, financial, personnel, and regulatory information • Prepare briefing materials and flag scheduling conflicts proactively • Partner with facilities, IT, and site operations teams to coordinate executive visits to project sites, including safety briefings and field-location logistics • Provide backup support to other administrative staff and assist with ad hoc projects • Build executive-ready PowerPoint decks for board meetings, investor updates, all-hands presentations, and leadership offsites • Report directly to the CEO

🎯 Requirements

• 5+ years supporting C-Suite or senior executives, ideally in a multi-site, industrial, mining, energy, or natural resources environment • Tenacious and resourceful; able to get things done when the path isn't obvious and maintain attention to detail • Track record of building trust quickly with executives, board members, and cross-functional partners • Polished, professional presence paired with genuine warmth and energy • Proven ability to manage complex, frequently changing calendars and heavy travel coordination across time zones • Comfortable being "on call" for urgent matters and adjusting personal schedule when business needs require it • Sound judgment handling sensitive and confidential information with integrity • Strong written and verbal communication at an executive level • Highly organized with ability to juggle competing priorities • Flexible and steady under pressure in a fast-paced, evolving environment • Willingness and ability to travel approximately 20% of the time, including to project sites in varied field/industrial settings • Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, SharePoint) • Familiarity with collaboration tools (Zoom, expense/travel platforms) • Advanced PowerPoint skills; comfortable building board- and investor-grade presentations from rough inputs • Bachelor's degree in business or other relevant subjects (preferred qualification)

🏖️ Benefits

• Discretionary bonus • Stock options • Health, dental, and vision insurance • Short-term and long-term disability insurance • 401k with pre- and post-tax investing options • Flexible spendings account/Health savings account • Group and term life • Flexible time off • Paid holidays • Paid sick leave • Eight weeks of paid parental leave • Employee assistance program • Monthly phone stipend • Catered lunch for on-site employees