Executive Assistant – Special Projects Manager

🕒 September 24

🐊 Florida – Remote

🐊 Florida – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 28%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Parallel

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🏥 Healthcare

🍽️ Food & Beverage

💼 Consulting

Healthcare • Food & Beverage • Consulting

Parallel is a nationwide vertically-integrated, multi-state cannabis company committed to pioneering well-being and improving quality of life through cannabinoids. With operations in four high-growth medical and adult-use markets under its retail brands, Parallel aims to lead the cannabis industry by offering innovative, high-quality cannabis products. They operate 50 retail stores, cultivation, and manufacturing sites across four states, reflecting a commitment to compliance, quality, and innovation. Parallel focuses on enhancing wellbeing through responsible use of cannabinoids, offering products for rest, recovery, relief, and revelry. The company's ethos includes promoting diversity, inclusivity, economic empowerment, and being a positive influence in local communities.

📋 Description

• Provide high-level administrative support across Executive Leadership Team members, including calendar management, scheduling, and time prioritization • Coordinate and prepare materials for ELT, Board, and cross-functional leadership meetings • Manage inbound requests and communications in alignment with enterprise priorities • Draft, edit, and refine executive communications • Coordinate complex travel, logistics, and executive-level engagements • Own and drive weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP) • Ensure alignment across functions on priorities, deliverables, and timelines • Track initiatives and follow-ups, holding teams accountable to commitments • Support executive-level dashboards, one-pagers, and board updates • Lead cross-functional projects such as organizational transformation, cost optimization, and retail performance initiatives • Build and manage project plans, timelines, and stakeholder communications • Identify risks, surface insights, and drive solutions with functional leaders • Serve as a central coordination point across ELT members and their teams • Communicate decisions, priorities, and updates clearly and timely • Support alignment between enterprise functions and state-level teams • Maintain professionalism and confidentiality across interactions

🎯 Requirements

• Age 21 or over • High School Diploma or equivalent • 4 Year Business Degree Required • Valid Government-Issued Photo ID • 5–10+ years of experience in executive support, consulting, business operations, or project management • Experience supporting multiple senior executives or leadership teams in a fast-paced environment • Strong business acumen with the ability to understand financial and operational drivers • Exceptional organizational and time management skills with strong attention to detail • Proven ability to manage competing priorities and execute with speed and precision • Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools • Experience in highly regulated industries such as cannabis, healthcare, or CPG is a plus • Ability to work typical business hours Monday through Friday and weekends as needed • Must work East Coast hours if located outside Florida • Ability to work in an office environment, move around the office, operate standard office equipment, lift up to 25 pounds, and travel domestically as required

🏖️ Benefits

• Employee discount • Full medical, vision, and dental coverage for full-time employees • 401(k) with possibility of a company match • Company-sponsored well-being programs • Paid time off • Paid parental leave • Flexible work arrangements • Tuition reimbursement programs • Pet insurance

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