Administrative Coordinator, High School Editorial Group

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🔥 2 minutes ago

🇺🇸 United States – Remote

💵 $27 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

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Macmillan

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

📱 Media

📚 Education

Media • Education

Macmillan is a leading global publishing company and home to a wide range of imprints that publish adult and children’s fiction, nonfiction, and educational materials. Part of the Holtzbrinck Publishing Group, Macmillan also operates Macmillan Learning and Macmillan Education, providing interactive course solutions, higher education content, language learning, and school curriculum publishing across dozens of countries. The company focuses on supporting authors, educators, students, and institutions with world-class content and digital learning tools.

📋 Description

• Provide administrative support to High School Editorial team members • Work closely with the full-time Administrative Coordinator • Facilitate interactions with Accounts Payable, Finance, Legal, Marketing, authors, vendors, freelancers, and educators • Communicate proactively across teams to gather information, answer questions, and resolve problems • Coordinate and process errata • Code and process invoices • Order payments for authors and vendors • Order gift cards and payments for market research participants • Prepare manuscripts for turnover into Production • Create Jira tickets to facilitate project management • Prepare and update spreadsheets, logs, and tracking documents • Program surveys and process results data in Qualtrics • Prepare request documents for contracts and agreements • Route documents through DocuSign • Onboard and maintain contractors via a third-party management tool • Perform other administrative tasks as required

🎯 Requirements

• High school diploma required; college degree preferred • Willingness to commit to the role for a minimum of six months • Experience providing administrative support in an office environment • Experience in a deadline-driven job with deliverables • Ability to oversee multiple tasks simultaneously, prioritize appropriately, stay organized, communicate progress, and meet deadlines • Excellent written and oral communication skills • Ability to interact professionally with internal teams, cross-functional partners, and external clients or customers • Collaborative, customer-service-oriented mindset • Highly focused and productive, with a can-do attitude and team spirit • Motivated to take ownership of tasks and solve problems with minimal direction • Enthusiasm for using new technology systems, AI, new processes, and new ways of working • Please include a cover letter with your application

🏖️ Benefits

• 15–20 hours per week • Six-month contract with possible extension based on volume of work and performance • Remote work arrangement

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