Administrative Assistant

Job not on LinkedIn

🔥 2 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

📋 Administrative Assistant

🚫👨‍🎓 No degree required

👻 Ghost score 15%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Mamba Logistics Llc

WebsiteLinkedInAll Job Openings

2 - 10 employees

📦 Logistics

🚗 Transport

Logistics • Transport

Mamba Logistics Llc is an Amazon Delivery Service Partner (DSP) based in Valencia, CA that operates last-mile package delivery routes and hires part-time and full-time drivers. The company focuses on recruiting and training delivery drivers, providing onboarding, daily coaching, safety-first policies, and a benefits package (medical/dental/vision for full-time employees), paid training, branded vehicles and uniforms, performance bonuses, and opportunities for advancement. Job requirements emphasize commercial driving, package handling, smartphone proficiency, background/drug screening, and adherence to transportation and safety standards.

📋 Description

• Provide daily administrative support to logistics, operations, and management personnel • Maintain organized electronic files, records, spreadsheets, and correspondence • Prepare documents, reports, forms, and routine communications • Enter and update information accurately in company systems • Monitor shared inboxes and route requests to the appropriate team member • Assist with general office and operational projects • Maintain shipment, carrier, driver, customer, and vendor records • Update shipment information and statuses in applicable systems • Prepare and organize bills of lading, delivery confirmations, invoices, and related documents • Track outstanding paperwork and follow up on missing documentation • Assist with scheduling meetings, calls, pickups, deliveries, and other operational appointments • Maintain calendars and scheduling spreadsheets • Coordinate availability between customers, carriers, drivers, warehouses, and internal staff • Respond to routine customer and carrier inquiries by phone and email • Provide basic administrative information regarding shipment status and documentation • Document important communications and follow-up requirements • Maintain spreadsheets and administrative databases • Prepare routine daily, weekly, and monthly reports • Review records for missing or inconsistent information • Organize vendor and carrier invoices and supporting documentation • Track invoice status and missing paperwork • Organize contracts, carrier documents, customer records, shipment paperwork, and other business files • Scan, upload, rename, and categorize electronic documents • Assist with documentation for internal reviews or audits • Protect confidential business and customer information • Help track open issues, pending shipments, documentation, and follow-up items • Coordinate information between departments • Assist with operational checklists and process-improvement projects

🎯 Requirements

• High school diploma or equivalent • 1–2 years of experience in administrative support, office administration, customer service, logistics, transportation, or a related field • Strong organizational and multitasking skills • Excellent written and verbal communication abilities • Strong attention to detail and data accuracy • Proficiency with Microsoft Office, Google Workspace, spreadsheets, email, and standard computer systems • Ability to manage deadlines and recurring administrative tasks • Strong follow-up and problem-solving abilities • Ability to work independently in a remote or hybrid environment • Preferred: Associate's or Bachelor's degree in Business Administration, Logistics, Supply Chain Management, or a related field • Preferred: Previous experience with a logistics, freight, transportation, distribution, or trucking company • Preferred: Familiarity with transportation-management or dispatch systems • Preferred: Experience handling invoices, shipment documentation, or carrier records • Preferred: Previous remote administrative experience

🏖️ Benefits

• Remote / hybrid work flexibility • Competitive compensation • Paid time off and company holidays • Medical, dental, and vision benefits where eligible • Retirement savings options • Paid onboarding and role-specific training • Professional development opportunities • Supportive logistics and operations environment • Opportunities for career advancement

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