CIS Administrative Assistant – Ph.D. Programs

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🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

👻 Ghost score 17%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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University HUB

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2010

💼 Consulting

✈️ Travel

📚 Education

Consulting • Travel • Education

University HUB is an education technology platform that connects international students and recruitment partners with opportunities at top universities worldwide. The company provides comprehensive support for students aiming to study abroad, including counselling, application reviewing, visa assistance, and post-arrival services. University HUB offers free IELTS and Duolingo coaching, financial aid for tuition, and recruitment solutions to help students start their careers. With partnerships across 75+ institutions globally, University HUB facilitates a seamless study abroad experience for students, making international education accessible and hassle-free.

📋 Description

• Assist the Dean and Program Director with data collection and analysis, focusing on Annual Program Assessment • Maintain compliance records for student engagement and attendance • Support faculty with questions, information, correspondence, materials, textbook desk copies, travel arrangements, and expense reports • Provide students with initial assistance and direct them to appropriate information sources regarding classes, registration, permissions, syllabi, and the dissertation process • Schedule appointments and meetings • Research files, records, reports, and requested documents • Assist with course scheduling, course setup, and course checks • Coordinate PhD dissertation defenses, residencies, and graduation ceremonies • Review resumes/CVs for the faculty credentialing process • Collaborate with colleagues, administrators, faculty, students, and external constituencies • Attend and take notes at administrative and operational meetings • Generate memos, emails, and reports • Perform other job-related duties assigned by the Dean and Program Director

🎯 Requirements

• Bachelor’s degree • Minimum of two years of experience as an administrative assistant in a college/university • Exceptional communication skills • Superior organization skills and dedication to completing projects in a timely manner • Good people skills and ability to communicate effectively • Outstanding telephone skills; polite, friendly manner when working with faculty and students • Proficiency in Microsoft Office suite • Proficiency in Blackboard or similar LMS • Ability to work a flexible schedule

🏖️ Benefits

• Full-time employment