Congress Meeting Manager

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Manager

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 10%

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Maritz

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1894

📣 Marketing

📦 Logistics

🏥 Healthcare

Marketing • Logistics • Healthcare

Maritz is a company focused on delivering data-driven, people-focused solutions aimed at elevating performance across various industries. They specialize in channel partner engagement, automotive business events, loyalty rewards, employee rewards, and sales incentives. Maritz designs personalized programs combining channel strategy expertise, incentives, and program technologies, all rooted in behavioral science to help clients achieve their goals. Their solutions cater to industries including automotive, financial services, hospitality, healthcare, manufacturing, and more, emphasizing tailored creations for unique industry needs.

📋 Description

• Serve as the primary liaison and lead for assigned pharmaceutical congress programs • Manage planning, execution, and post-event reconciliation in alignment with client strategy and objectives • Lead housing and registration management, including hotel room blocks, congress websites, registrations, attendance reporting, housing applications, and attrition deadlines • Track and reconcile finances, including deposits, invoices, profitability targets, housing deposits, and program expenses • Support congress logistics and ancillary meeting planning • Coordinate meeting space requests, negotiate and secure meeting space within budget parameters, and liaise with organizers, planners, and suppliers • Maintain communication with stakeholders and planners, prepare agendas, manage calendars, schedules, timelines, and deadlines • Coordinate compliance and regulatory requirements, documentation, approvals, training, and adherence to industry guidelines and client policies • Collaborate with Finance, IT, Travel, HR, agencies, and suppliers • Provide onsite congress support as needed, including advancing logistics, verifying room setups, reviewing banquet and master billing, and ensuring execution • Manage reporting and documentation using Cvent and Microsoft tools • Maintain congress trackers, manage literature orders, support staffing coordination, and contribute to special projects and planning initiatives

🎯 Requirements

• Bachelor’s degree or equivalent experience required • Minimum of 5+ years of experience in the pharmaceutical or life sciences industry, supporting congress planning, housing, registration, and event management • Strong experience managing pharmaceutical congress housing, registration, and ancillary meetings • Understanding of pharmaceutical compliance guidelines, regulatory requirements, and industry standards • Experience working with congress planners, agencies, congress organizers, and suppliers • Strong experience using Cvent and Microsoft Office Suite, including PowerPoint, Excel, and Word • Ability to manage multiple programs, deadlines, and competing priorities in fast-paced environments • Proven ability to build and maintain effective relationships with clients, stakeholders, hotels, and suppliers • Strong communication, business acumen, and attention to detail • Ability to travel up to 20%, including domestic and international travel • Cvent certification preferred • CMP, CMM, HMCC, or related certification preferred • Global congress experience preferred • Experience supporting Neurology, Oncology, or Life Sciences congress programs preferred • Must have authorization to work permanently in the U.S.; sponsorship is not provided

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • Life insurance • Disability insurance • Paid parental leave • 401k • Tuition reimbursement • Paid time off • Year end holiday closure • Flexible work environment • Employee well-being support