Senior Accounts Payable Specialist

🔥 3 hours ago

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Modern Family Law

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2004

💼 Consulting

🏥 Healthcare

⚖️ Legal

Consulting • Healthcare • Legal

Modern Family Law is a forward-thinking, tech-savvy, and compassionate family law firm that helps individuals and families navigate divorce, custody, support, and related family-law matters. The firm emphasizes cost-effective, technology-driven services (including calculators, a Resource Center, and flexible billing/SimpleStart retainers), operates across multiple U. S. locations, and supports career development through LLP support and a post-bar clerk mentorship program.

📋 Description

• Serve as the primary point of contact for complex accounts payable matters and resolve vendor and internal stakeholder inquiries • Process vendor invoices, employee reimbursements, and approved payments through Ramp • Review invoice coding, approvals, credit card transactions, and supporting documentation for accuracy and policy compliance • Assign client-related costs to the appropriate billing matter in TimeSolv • Coordinate invoice approvals and payment processing while maintaining vendor relationships • Maintain vendor master records and tax documentation, including W-9 collection and 1099 support • Track critical vendors and payment due dates • Reconcile vendor statements and resolve discrepancies • Prepare weekly accounts payable aging reports and monitor outstanding liabilities • Monitor purchasing policy and internal approval compliance • Assist with month-end and year-end close, including AP accruals, account reconciliations, and AP journal entries • Prepare financial analyses, operational metrics, and management documentation • Develop and maintain accounts payable procedures • Identify process improvements for AP workflows, internal controls, and automation • Analyze recurring payment trends and recommend cost savings and efficiencies • Participate in department, firm-wide, process improvement, and cross-functional initiatives • Back up other finance functions as needed • Support biweekly payroll processing by reviewing documentation • Prepare payroll reports and reconcile payroll registers to the general ledger • Partner with HR on new hires, terminations, and payroll changes • Maintain payroll records and answer internal payroll questions • Maintain confidentiality of payroll and employee information

🎯 Requirements

• 5+ years of progressive accounts payable experience, preferably in a law firm or professional services environment • Knowledge of month-end close procedures and general ledger accounting • Experience supporting payroll processing preferred • Strong analytical and problem-solving skills with excellent attention to detail • Ability to identify process improvements and implement efficient workflows • Advanced Microsoft Excel skills preferred • Sound judgment when handling confidential financial information • Excellent organizational, time management, and interpersonal communication skills • Familiarity with Ramp and legal billing systems such as TimeSolv preferred but not required • CAPP certification preferred • Bachelor's degree in Accounting, Finance, Business, or a related field preferred • Ability to communicate professionally with employees, managers, leadership, attorneys, support staff, and external partners • Ability to work independently while managing multiple priorities and deadlines • Attention to detail, reliability, organization, and follow-through • Flexibility with shifting priorities and business needs • Ability to work under pressure while maintaining accuracy and professionalism • Ability to work in a computer-based environment with extended sitting, screen time, typing, and standard office equipment • Ability to occasionally lift and move equipment or materials weighing up to 10 pounds • Ability to work occasional evenings or adjusted hours as needed • Ability to work with confidential payroll and employee information

🏖️ Benefits

• Salary range of $60,000–$73,000 annually • Health insurance • Optional HSA • Short-term disability insurance • Long-term disability insurance • Dental insurance • Vision care • Life insurance • Healthcare Flexible Spending Account • Dependent Care Flexible Spending Account • 401(k) • Vacation time • Sick time • Employee assistance program • Voluntary accident insurance • Voluntary life insurance • Voluntary disability insurance • Voluntary long-term care insurance • Voluntary critical illness and cancer insurance • Pet insurance • Commuter and Transit programs may be available in certain markets • Reasonable accommodations • Diversity and inclusion commitment