Finance and Operations Manager

Job not on LinkedIn

🔥 6 minutes ago

🇺🇸 United States – Remote

💵 $78k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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Mothers Out Front

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2013

💼 Consulting

🏥 Healthcare

🤝 Non-profit

Consulting • Healthcare • Non-profit

Mothers Out Front is a nonprofit organization dedicated to mobilizing mothers and communities to address the climate crisis and advocate for a livable climate for future generations. The organization empowers mothers to lead campaigns and initiatives that focus on clean air, sustainable energy, and environmental justice. Through national priorities and state-based campaigns, Mothers Out Front strives to protect children from health impacts related to climate change while fostering community involvement and leadership.

📋 Description

• Oversee day-to-day administrative, human resources, and financial operations • Administer the operations technology stack, including Google Drive, project management, password management, and device management systems • Maintain strong data security practices • Manage contracts, insurance policies, renewals, equipment, mailbox, subscriptions, and vendor relationships • Develop and maintain organizational policies and procedures • Support reporting on key metrics through the data dashboard and OKR tracker • Support monthly and year-end close by ensuring transactions and receipts are recorded accurately and on time • Coordinate audits, Form 990, tax filings, and 1099 preparation • Support annual budgeting and track spending against the approved budget • Monitor cash flow and keep the CFO informed of upcoming bills and receipts • Track grant, lobbying, and 501(c)(4) spending and allocations • Support preparation of grant financial reports • Provide operational context for board financial reports • Administer the credit card program and support banking relationships • Uphold internal controls and nonprofit accounting compliance • Maintain finance policies and the finance handbook • Oversee accounts payable through Bill.com • Prepare and send invoices and track payments with the Development team • Coordinate recruiting, onboarding, and offboarding • Administer benefits and time off and coordinate payroll • Maintain personnel files, employee handbook, and job descriptions • Support employment-law compliance • Coordinate performance reviews and professional development • Serve as a first point of contact for employee questions and concerns • Support administration of the collective bargaining agreement • Track state and federal nonprofit reporting requirements and deadlines • Help identify and reduce organizational risk

🎯 Requirements

• At least 6 years of experience in nonprofit operations, finance, or administration • Hands-on experience managing accounts payable and receivable • Experience tracking spending against budgets • Experience working alongside a CFO, accountant, or outside bookkeeper • Familiarity with restricted grants, grant reporting, and allocating spending across 501(c)(3) and 501(c)(4) entities highly desirable • Working knowledge of HR administration, including recruiting, onboarding, benefits, payroll processing, and personnel records • Strong organizational and project management skills • Demonstrated ability to manage competing priorities and deadlines • Ability to build, document, and improve processes and policies • Experience administering technology systems and vendors • Ability to learn new software quickly • Sound judgment and ability to handle confidential financial and personnel information • Demonstrated problem-solving skill and resilience • Excellent written and verbal communication skills • Ability to explain financial, HR, and compliance processes clearly • Ability to build relationships with people from diverse backgrounds • Commitment to social justice, diversity, and inclusion • Ability to travel up to 2 times per year for staff gatherings and organizational events • Ability to work occasional nights and weekends as needed

🏖️ Benefits

• Health, vision, and dental coverage • 401(k) plan • Flexible spending plan • Paid vacation • Paid holidays • Paid sick days • Support for remote work set-up • Ongoing training opportunities • Supportive and collaborative setting

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