Recruiting Coordinator

🔥 12 hours ago

🐊 Florida – Remote

🐊 Florida – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎯 Recruiter

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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MSIG USA

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

📦 Logistics

💸 Finance

Consulting • Logistics • Finance

MSIG USA is a US-based subsidiary of MS&AD Insurance Group Holdings, Inc. , one of the world's largest property and casualty insurers. The company provides a wide range of commercial insurance solutions, including property, casualty, marine, and financial lines insurance. MSIG USA leverages its global footprint and top financial ratings to offer innovative coverage options tailored to the unique risk management needs of businesses. The company emphasizes underwriting excellence and data-driven decisions to protect assets and reduce risks for clients in a variety of industries, including renewable energy. With a legacy spanning over 350 years, MSIG USA is committed to delivering superior service and comprehensive risk engineering solutions to safeguard businesses globally.

📋 Description

• Coordinate candidate interviews, including scheduling, interviewer availability, virtual or onsite logistics, meeting invitations, room reservations, and candidate instructions • Communicate with candidates, hiring managers, interviewers, Talent Acquisition Partners, and other stakeholders throughout the recruiting process • Create and maintain interview schedules, interview materials, candidate itineraries, and recruiting documentation • Support requisition administration and maintain candidate, requisition, interview, disposition, and offer information in Workday Recruiting • Assist with job postings, candidate communications, interview feedback collection, disposition activity, offer documentation, and process follow-up • Create, prepare, and distribute offer letters and related employment documentation • Coordinate offer approvals, signatures, status updates, and next steps • Manage background checks and pre-employment screening, including monitoring progress and resolving issues • Coordinate pre-employment activities and onboarding handoffs • Monitor outstanding recruiting activities and follow up with stakeholders • Support employee referral, internal mobility, internship, early-career, recruiting event, and employer branding activities • Generate recruiting reports, trackers, and routine metrics • Maintain recruiting files, templates, process documents, shared resources, and records • Support agency and vendor administration • Identify process issues and support Workday Recruiting enhancements • Protect confidential information • Provide administrative and project support to Talent Acquisition

🎯 Requirements

• Associate or bachelor's degree in Human Resources, Business Administration, Communications, or a related field, or equivalent relevant experience • Minimum of 2 years of experience in recruiting coordination, Human Resources administration, talent acquisition operations, or a related administrative role • Experience coordinating complex calendars, interviews, meetings, or events involving multiple stakeholders • Experience using applicant tracking systems, Human Resources systems, scheduling tools, or related business technology • Experience maintaining accurate records and handling confidential or sensitive information • Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, Teams, and other standard office applications • Strong organizational, scheduling, and administrative skills with close attention to detail • Ability to manage multiple priorities, changing schedules, and time-sensitive activities in a fast-paced environment • Professional written and verbal communication skills and a customer-focused approach • Ability to follow established processes while identifying issues and escalating questions appropriately • Working knowledge of recruiting workflows, interview coordination, offer letter administration, background screening, candidate communications, and recordkeeping practices • Ability to learn and use Workday Recruiting, Microsoft Office applications, collaboration tools, and recruiting technologies effectively • Ability to prepare clear trackers, reports, templates, and process documentation • Ability to work independently, demonstrate accountability, and collaborate effectively across teams and functions • Ability to handle confidential and sensitive information with sound judgment and discretion • Commitment to fair, consistent, and inclusive recruiting practices

🏖️ Benefits

• Equal employment opportunity regardless of protected characteristics • Reasonable accommodations for qualified individuals with disabilities