Executive Assistant

Job not on LinkedIn

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🏄 California – Remote

🏄 California – Remote

💵 $33 - $45 / hour

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Multiplier

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2002

💼 Consulting

🏥 Healthcare

🌍 Social Impact

Consulting • Healthcare • Social Impact

Multiplier is an organization dedicated to accelerating positive environmental and social impact through projects that promote sustainable, equitable economies, and healthy ecosystems. The team focuses on fostering resilient communities and securing natural resources to ensure a healthy future for both people and the planet, by supporting initiatives related to environmental stewardship, health justice, and climate resilience.

📋 Description

• Provide administrative and project coordination support to Mosaic’s CEO and leadership team • Manage and optimize the CEO’s calendar • Schedule internal and external meetings, including Leadership Council and Steering Committee sessions • Coordinate meeting logistics, including Zoom links, agendas, and reminders • Protect focus time and proactively resolve scheduling conflicts • Schedule full-team meetings and manage the CEO’s Zoom Scheduler • Book flights, lodging, and conference registration • Conduct light research ahead of meetings • Prepare agendas, gather relevant documents, and organize pre-reads • Track meeting action items, follow-ups, assignments, and deadlines • Maintain project trackers and support Asana deadline reminders and status updates • Handle light data entry in Salesforce • Manage digital documents, folders, and version control • Assist with vendor forms, reimbursements, and basic document formatting • Code credit-card expenses and reimbursements, gather receipts, enter expense information, and submit for approval

🎯 Requirements

• Highly organized with excellent attention to detail • Strong communication skills with discretion and confidentiality • Comfortable with SharePoint, Zoom, Slack, Asana, and basic project tools • Able to work independently and remotely with minimal supervision • High emotional intelligence • Availability in CST at least 2–3 days per week between Monday and Thursday • Prior experience working with Mosaic required • No travel is anticipated for this role

🏖️ Benefits

• Fully remote role • Pay of $33.00–$45.00 per hour • Inclusive, equitable, and accessible application process • Confidential application accommodations • Part-time schedule of 10 hours per week

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