Chief of Staff

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🔥 12 hours ago

🇺🇸 United States – Remote

💵 $120k - $140k / year

⏰ Full Time

🔴 Lead

👩🏽‍✈️ Chief of Staff

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National Math Stars

WebsiteLinkedInAll Job Openings

2 - 10 employees

Founded 2023

📚 Education

🤝 Non-profit

💰 $16.5M Grant - National Math Stars on 2024-04

Education • Non-profit

National Math Stars is a nonprofit organization that identifies, recognizes, and supports exceptionally talented young mathematicians across the United States. It operates a tiered set of programs — Math Awards (free recognition for top ~2% in grades 2–3), Pathfinder Stars (a selective, 10-year enrichment and mentoring pathway for roughly 1-in-1000 talent), and Voyager Stars (a fully funded, 10-year program targeted to high-need students) — and partners with schools and districts to scale outreach and equity. The organization focuses on early identification (starting in 2nd and 3rd grade), long-term wrap-around support, and creating pathways that connect mathematically extraordinary students to resources, mentoring, and advanced coursework.

📋 Description

• Work closely with the CEO on strategic projects outside existing departments • Support CEO fundraising initiatives • Draft grant applications, funder reports, presentations, talking points, op-eds, blog posts, newsletters, and award applications • Track grant goals, grant conditions, government grant reporting, and policy changes affecting the funding environment • Research and prioritize conferences, funders, prospects, and cause areas • Prepare CEO background research and support donor and prospect engagement • Develop and manage the donor CRM, including gift acknowledgements and reporting deadlines • Manage implementation of the Math Stars Scholarship Fund and its tax-advantaged donation processes • Set up compliant donation platforms and develop tax-advantaged donation materials • Maintain state registration, accounting, compliance, and scholarship administration infrastructure • Build infrastructure to administer scholarships and potentially hire and transition work to a separate manager • Work with testing organizations and partners to obtain data for impact analysis • Analyze impact data and craft materials communicating National Math Stars’ impact • Support external academic researchers conducting research projects on NMS • Help build the annual report and Form 990 • Participate in leadership team meetings and retreats • Plan or facilitate leadership and all-team meetings • Prepare materials for regular Board meetings • Proactively propose improvements to strategy and operations • Take on additional strategic projects as required • Handle logistics for projects within scope; the role does not include executive assistant duties such as managing calendars or CEO travel

🎯 Requirements

• Excited about National Math Stars’ mission of identifying and supporting extraordinary young mathematicians from all communities • Highly analytical and data-driven; able to identify, gather, clean, and analyze data • Exceptional communicator able to tell stories across formal reports, personal op-eds, slide decks, and conversations • Able to build new systems from scratch and work deeply in the details • Very organized project manager who ensures tasks and details are completed • Capable of forging strong internal and external partnerships and driving results • High-capacity team member able to complete a large volume of work quickly and to a high quality standard • Ability to work remotely from within the United States • Willingness to travel 20–30% for conferences, team retreats, and other events

🏖️ Benefits

• Fully paid health, vision, and dental coverage for employees, plus partially paid coverage for dependents • 401K plan with automatic company contributions • Work-from-home stipend for purchase of a laptop and/or home office supplies • Generous paid time off, including parental leave after 12 months of service to NMS • Free pie every Pi Day • Remote-first work arrangement • Travel for conferences, team retreats, and other events

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