Transport Back Office Specialist

Job not on LinkedIn

🔥 12 hours ago

🇺🇸 United States – Remote

💵 $80k - $90k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

👻 Ghost score 21%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Nebius Group

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🤖 Artificial Intelligence

🏢 Enterprise

☁️ SaaS

Artificial Intelligence • Enterprise • SaaS

Nebius Group is building one of the world’s leading AI infrastructure companies, focusing on providing the necessary compute, storage, and tools for developers in the AI space. Based in Europe and listed on Nasdaq, Nebius has a global presence with R&D centers across Europe, North America, and Israel. The company's primary offering is an AI-centric cloud platform designed for intensive AI workloads, complemented by various other businesses involved in generative AI development, edtech, and autonomous technology.

📋 Description

• Process invoices from carriers, freight forwarders, customs brokers, and other transport vendors • Enter invoices into ZIP with accurate coding, cost allocation, and supporting documentation • Track invoice approvals in ZIP and follow up with internal approvers • Liaise with finance and accounting teams to ensure timely payment • Investigate invoice discrepancies and escalate complex cases to the Transport Manager • Maintain logs of outstanding invoices and payment statuses • Collect, organize, and file transport documentation • Store documents in TMS, Jira, shared drives, or equivalent systems • Support audits and compliance reviews by retrieving required records • Monitor active shipments and update statuses in tracking systems • Flag delays, exceptions, or missing updates • Coordinate with carriers and vendors to obtain status updates and missing documentation • Prepare reports, perform data entry, and correspond with external partners • Maintain vendor contact lists, rate cards, and contract reference documents • Support onboarding of new carriers or vendors • Identify administrative bottlenecks and suggest process improvements

🎯 Requirements

• 2+ years of experience in a logistics, transport, or supply chain back-office or administrative role • Hands-on experience processing invoices and managing payment workflows, ideally using ZIP or a similar accounts payable or procurement platform • Familiarity with transport management systems (TMS), Jira, or similar tools used for shipment tracking and documentation • Strong organizational skills and attention to detail • Proactive follow-up skills; comfortable chasing approvers, vendors, and carriers • Good understanding of transport and freight documentation, including invoices, PODs, and customs paperwork • Proficient in Microsoft Excel or Google Sheets • Clear written communication skills in English • Ability to work independently and manage own workload with minimal supervision • Experience supporting international freight operations, familiarity with customs documentation, background in technology, data center, or hardware logistics, and ERP experience are nice to have • Must be authorized to work in the country in which they apply and provide proof of employment eligibility

🏖️ Benefits

• Competitive compensation • Career growth and learning opportunities • Flexibility and ownership • Collaborative and innovative culture • Opportunity to work on impactful AI projects • International environment and talented teams

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