Executive Assistant

Job not on LinkedIn

🔥 16 hours ago

🇺🇸 United States – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 15%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Nimbleway

WebsiteLinkedInAll Job Openings

1 - 10 employees

💼 Consulting

🤝 B2B

🏢 Enterprise

Consulting • B2B • Enterprise

Nimbleway is a business consulting and services firm focused on helping organizations navigate the complexities of strategic transformations. Their approach emphasizes innovative methods to effectively manage change and improve business operations, encapsulated in their tagline, 'Choose a Nimble Way to improve your business.'

📋 Description

• Provide high-level executive and personal support to Nimble’s CEO • Own and manage the CEO’s day-to-day calendar, including scheduling, rescheduling, confirming, and prioritizing meetings • Coordinate meetings with investors, partners, analysts, candidates, executives, and other stakeholders • Manage complex scheduling across multiple time zones • Review presentations, meeting agendas, and supporting materials before key meetings • Ensure the CEO has relevant context, materials, and information before important meetings • Manage the CEO’s inbox, identify priorities, flag important items, and coordinate follow-ups • Track commitments and action items • Coordinate business and personal travel, including flights, trains, hotels, transportation, itineraries, and last-minute changes • Resolve travel and logistical issues in real time • Handle personal and administrative documentation, including Green Card-related processes, annual reports, international approvals, and other paperwork • Support the CEO with personal tasks and day-to-day needs • Handle highly sensitive and confidential information with discretion • Anticipate the CEO’s needs and proactively resolve scheduling, administrative, and logistical challenges • Coordinate Board meeting logistics, Board dinners, and investor-related gatherings • Support preparation and organization of Board meeting materials • Coordinate with Board members, investors, and internal stakeholders • Act as a trusted point of contact between the CEO and stakeholders • Coordinate with employees, executives, investors, partners, service providers, and candidates on behalf of the CEO • Support special projects and ad hoc initiatives led by the CEO • Maintain responsiveness and flexibility as priorities and schedules change

🎯 Requirements

• 3+ years of proven experience as an Executive Assistant, Personal Assistant, or similar role supporting a CEO, founder, or senior executive • Native or fluent Hebrew – mandatory • Excellent English, both written and spoken • Experience supporting a U.S.-based executive or working across U.S. time zones is a strong advantage • Flexibility and availability outside of regular working hours, including evenings and weekends, when needed • Exceptional calendar management, prioritization, and organizational skills • Excellent attention to detail • Strong written and verbal communication skills • High level of discretion, maturity, reliability, and judgment • Ability to manage highly confidential and sensitive information • Ability to anticipate needs and operate proactively with minimal supervision • Strong interpersonal skills and confidence interacting with senior stakeholders • Comfortable operating in a fast-paced and constantly changing startup environment • Strong ownership mentality and a “get things done” approach • Flexibility and responsiveness when priorities change

🏖️ Benefits

• Work on a deeply technical platform powering real-time AI and enterprise decisions • Help define the future of Web Search Agents and live web intelligence • Build alongside a sharp, mission-driven team that moves fast, ships often, and takes ownership • Flexible working hours • Remote work arrangement