Real Estate Executive – Transaction Support Virtual Assistant

Job not on LinkedIn

🕒 August 31

🌲 North Carolina – Remote

🌲 North Carolina – Remote

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 38%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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20four7VA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

20four7VA is a dedicated virtual assistant services company that provides customizable remote staffing solutions for businesses of all sizes. They offer a wide range of virtual assistant services, including administrative, business support, marketing, and technical assistance, helping clients to achieve efficiency and reduce overhead costs. With a robust team of skilled VAs, 20four7VA ensures that clients can focus on growing their business while their various needs are met by qualified professionals.

📋 Description

• Support buyer and seller transactions from beginning through closing • Prepare, organize, and maintain transaction documentation • Coordinate required signatures, disclosures, and supporting documents • Assist with listing entry and MLS-related administration • Upload property information, photos, and listing materials as needed • Track transaction deadlines and outstanding requirements • Coordinate inspections, vendors, appointments, and other transaction activities • Maintain and organize the client's CRM and real estate database • Update lead and client records, notes, statuses, and follow-up requirements • Conduct routine lead and client follow-up • Assist with appointment setting and confirmations • Maintain organized follow-up workflows and ensure opportunities do not fall through the cracks • Support CRM system transition or organization as needed • Manage and organize inbox and calendar activity • Track recurring tasks, deadlines, appointments, and priorities • Proactively remind the client of outstanding items and required actions • Follow up with the client when information or approvals are needed • Identify missing information or errors rather than waiting for instruction • Maintain organized documents, files, checklists, and recurring workflows • Follow the client's established SOPs and systems • Schedule and publish client-provided social media content • Assist with basic email campaign administration • Maintain marketing calendars and scheduled activities • Organize marketing materials and assets • Act as an additional layer of accountability for the client • Flag scheduling conflicts or competing priorities • Identify tasks that are falling behind and proactively bring them forward • Recommend practical next steps when issues are identified • Present problems clearly with relevant decision-making information • Take ownership of routine processes once trained • Anticipate recurring needs based on established workflows and past patterns

🎯 Requirements

• Strong hands-on experience in U.S. residential real estate required • Senior-level experience preferred • Strong property management candidates with transferable U.S. real estate experience may also be considered • Transaction coordination experience strongly preferred • Listing coordination and MLS experience strongly preferred • Real estate CRM/database management experience required • Experience supporting buyer and seller transactions preferred • Executive assistant or high-level administrative support experience preferred • Lead and client follow-up experience required • Strong written and verbal English communication • Strong organizational, project-management, and follow-through skills • Ability to manage multiple priorities and deadlines • Demonstrated ability to work independently after training • Strong attention to detail and accuracy • Ability to follow established SOPs while also identifying opportunities to improve workflows • Ability to proactively communicate issues, missing information, and upcoming deadlines • Lone Wolf Keller Williams Command familiarity preferred • MLS Platforms knowledge required • Real Estate Transaction Management Systems knowledge required • LastPass knowledge required • Microsoft Office knowledge required • Google Workspace knowledge required • Social Media Scheduling Tools knowledge required • Native or near native English accent required • Availability for 20 contracted hours per week, Monday through Friday, during flexible EST business hours • Independent contractor engagement under a Master Services Agreement and Statement of Work

🏖️ Benefits

• Competitive rates • Weekly payments • Various open roles are available • Free training and upskilling • Constant support and guidance • A vibrant community always ready to support you