Executive Assistant

Job not on LinkedIn

🔥 1 minute ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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OpenLoop

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2020

💼 Consulting

⚖️ Legal

📦 Logistics

💰 $15M Series A - OpenLoop Health on 2023-03

Consulting • Legal • Logistics

OpenLoop is a white-label telehealth platform and managed services provider that helps organizations launch and scale virtual care programs. It combines SaaS-based, brandable technology (scheduling, booking, payments, EHR/API integrations) with clinical staffing, credentialing, payer coverage and RCM, regulatory/legal support, and 24/7 patient support. OpenLoop serves health plans, hospitals and health systems, retailers, employers and digital health companies with AI-powered operations, a nationwide clinician network and broad insurance coverage including Medicare and Medicaid.

📋 Description

• Manage complex calendars and meeting logistics across multiple stakeholders and time zones • Coordinate travel, expenses, events, and administrative tasks • Prepare meeting agendas, briefing materials, slides, and other support documents • Track action items and follow up with stakeholders to ensure timely execution • Serve as a reliable point of coordination across teams • Anticipate needs, identify scheduling or coordination conflicts early, and propose solutions • Handle sensitive information with professionalism and discretion • Contribute to shared team playbooks, support coverage models, and process improvements as the centralized EA function grows • Perform other duties as assigned • Support two or more leaders or functions through scheduling, coordination, communications, meeting preparation, action tracking, and general administrative execution

🎯 Requirements

• 3+ years of administrative, coordinator, executive support, operations, or project support experience • Strong organizational skills and exceptional attention to detail • Clear written and verbal communication • Ability to prioritize, stay calm under pressure, and manage multiple moving pieces at once • Good judgment, professionalism, and discretion with confidential information • Comfort with ambiguity and a service-oriented mindset • Strong follow-through and reliability • Experience supporting senior leaders, preparing slides/materials, or coordinating across functions is a plus • Experience with internal mobility, stretch assignments, or demonstrated high-potential performance in a prior OpenLoop role is a nice to have

🏖️ Benefits

• Medical, Dental, and Vision plans • Flexible Spending/Health Savings Accounts • Flexible PTO • 401(k) + Company Match • Life Insurance • Pet insurance • Equal employment opportunity protections