Events Manager

🕒 6 days ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

🎪 Events

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Outsourcey

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2024

🤝 B2B

🛍️ eCommerce

B2B • eCommerce • IT outsourcing

Outsourcey is a leading remote staffing agency specializing in connecting businesses with skilled offshore talent. They simplify the outsourcing process for companies ranging from startups to Fortune 500 firms, offering flexible staffing solutions without long-term contracts or setup fees. By leveraging a vast network of qualified professionals, Outsourcey helps clients reduce operational costs while improving efficiency and scalability, ensuring that businesses can effectively meet their project demands across various industries.

📋 Description

• Plan, coordinate, and manage conferences, community events, special productions, leadership events, and other organizational experiences • Manage events from initial concept and planning through execution and post-event follow-up • Develop detailed event timelines, checklists, schedules, run-of-show documents, and project plans • Coordinate remotely with leadership, internal teams, vendors, volunteers, production personnel, and on-site staff • Research and coordinate venues, catering, entertainment, transportation, accommodations, equipment, décor, security, and other event requirements • Request vendor quotes, compare options, coordinate contracts, and maintain vendor relationships • Track event budgets, expenses, invoices, payments, and financial documentation • Manage event registrations, RSVPs, guest lists, invitations, confirmations, and attendee communications • Coordinate speakers, special guests, VIPs, performers, and other event participants • Coordinate travel and accommodations for speakers, leadership, guests, and event participants when required • Manage event calendars and ensure deadlines, milestones, and deliverables are completed on time • Coordinate production requirements including audio, video, lighting, presentations, signage, graphics, and other event assets • Review upcoming production elements and confirm requirements are completed and available • Communicate regularly with leadership regarding event status, outstanding items, potential issues, and upcoming deadlines • Maintain organized digital files containing contracts, schedules, vendor information, event assets, and planning documentation • Prepare and submit event checklists, agendas, reports, and status updates for leadership review • Audit event assets and production materials for accuracy before scheduled events • Identify potential event risks or logistical issues and proactively coordinate solutions • Assist with event promotion through social media, email, and other digital channels • Collaborate with marketing and media teams to ensure promotional materials and event messaging are accurate and timely • Coordinate post-event follow-up including attendee communications, vendor follow-up, feedback, and performance reviews • Review event results and identify opportunities to improve future experiences • Maintain templates, workflows, checklists, and standard operating procedures for recurring events • Stay current on event trends, technologies, vendors, and audience engagement strategies • Perform additional event planning, administrative, and project coordination responsibilities as assigned

🎯 Requirements

• Minimum 2.5 years of proven experience in event management, event planning, project management, event production, or a related role • Proven experience planning and coordinating conferences, corporate events, community events, productions, or large-scale experiences • Strong project management and organizational skills • Experience managing multiple events and deadlines simultaneously • Experience coordinating vendors, venues, production teams, speakers, and event participants • Strong understanding of event logistics, timelines, budgets, and production requirements • Excellent written and verbal communication skills • Strong attention to detail and commitment to delivering high-quality experiences • Experience creating event schedules, checklists, run-of-show documents, and project plans • Proficiency with Microsoft Office, Google Workspace, Zoom, project management platforms, and virtual collaboration tools • Familiarity with event registration, ticketing, or event management platforms is preferred • Strong problem-solving and decision-making abilities • Ability to remain calm and organized when priorities or event requirements change • Self-motivated with the ability to work independently in a fully remote environment • Professional, dependable, resourceful, and comfortable working closely with leadership • Experience supporting nonprofit, church, community, entertainment, conference, or event-based organizations is preferred but not required

🏖️ Benefits

• Competitive salary • Opportunity to shape the HR function of a rapidly growing BPO • Work closely with a team of industry leaders who have successfully scaled BPOs in the past • Career growth and development opportunities