Senior Lease Administrator, Client Lead

🔥 2 minutes ago

🐊 Florida, New Jersey, +2 more states – Remote

🐊 Florida – Remote 🏖️ New Jersey – Remote 🗽 New York – Remote 🤠 Texas – Remote

💵 $75k - $86k / year

⏰ Full Time

🟠 Senior

🖥️ Administration

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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Colliers

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1994

💼 Consulting

🏨 Hospitality

📦 Logistics

Consulting • Hospitality • Logistics

Colliers is a global leader in real estate services and investment management. The company provides a comprehensive range of services to commercial real estate clients, such as transaction services, property management, and valuation. Colliers' expertise spans across various sectors including office, industrial, retail, residential, and hospitality properties. Their mission is to maximize the potential of property and accelerate the success of their clients and people. With a strong commitment to sustainability and innovation, Colliers offers bespoke solutions tailored to meet the unique needs of their clients worldwide.

📋 Description

• Manage Lease Administration functions and implementations for midsized to large, complex accounts and/or global account management structures • Serve as the main point of contact for clients and internal stakeholders regarding global lease administration matters • Understand client business objectives, real estate portfolio strategy, and service expectations • Maintain client agreement details, including scope, fees, billing frequency, and payee information, in WorkTrac • Conduct client meetings and reviews presenting portfolio updates, key metrics, and performance reports • Develop and maintain client governance programs, reporting cadence, communication methods, and business reviews • Track and communicate expirations, option exercise dates, and other critical information • Identify account risks, formulate mitigation strategies, and project-manage solutions • Oversee global team service delivery according to client processes and contracts • Participate in new-business presentations and pitches • Establish weekly calls and internal communication cadence with global lease administration account teams • Prepare and lead impactful communications with professional presence • Oversee lease abstraction and input of rental obligations and other lease information • Provide final quality control for abstraction processes • Use Colliers360, dashboards, WorkTrac, and related systems • Confirm and approve monthly client billing and pass-through expenses • Review recovery clauses, set up recovery pools, calculate tenant recovery expenses, and review caps, base years, and exclusions • Prepare monthly rental payment schedules • Track accounts receivable and escalate issues • Reconcile outstanding balances and resolve disputes with landlords and clients • Monitor, review, and approve Rent, CAM, Operating Expense, Tax, and Insurance payments to landlords • Review leases for charge accuracy • Validate Consumer Price Index adjustments • Maintain file systems and database data integrity for tenant and lease information

🎯 Requirements

• 5+ years of relevant experience in commercial real estate lease administration and/or accounting and property management fields, in the Landlord or Tenant sector • Associate or bachelor’s degree in business, accounting, real estate, or a similar field preferred • Experience with commercial real estate database applications such as Visual Lease, APEX, ProLease, CoStar, WorkTrac, Lucernex, Planon, Manhattan, or other portfolio management database systems • Documented success working on multi-line global accounts with 1,000+ leases and global account management structure • Intermediate proficiency with Microsoft Office tools, including Word, PowerPoint, Excel, and OneNote • Thorough knowledge of FASB / IFRS accounting rules and general accounting principles preferred • Successful track record of working independently, preferably remotely • Strong time management skills • General understanding of AI technology and openness to adapting to technological evolution • Must be currently authorized to work in the United States on a full-time basis • Employer will not sponsor applicants for work visas

🏖️ Benefits

• Employer-subsidized medical benefits including prescription coverage, dental, and vision • Employer-paid basic life/AD&D insurance • Short-term and long-term disability insurance • 401(k) plan with employer match • 10 days of sick leave • Minimum of 15 days of vacation annually • Unlimited time off eligibility for certain senior-level roles • 10 paid holidays • Two personal flex days annually • 12 weeks of paid parental leave for birth parents after 90 days of employment • 4 weeks of paid parental leave for non-birth parents, including adoptive/foster parents, after 90 days of employment • Annual bonus based on company and individual performance • Remote working arrangement • Ongoing learning and career growth opportunities