Executive Assistant – Special Projects Manager

🕒 4 days ago

🐊 Florida – Remote

🐊 Florida – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Parallel

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2014

🏥 Healthcare

🍽️ Food & Beverage

🏭 Manufacturing

💰 $10M Debt Financing - Parallel on 2022-12

Healthcare • Food & Beverage • Manufacturing

Parallel is a nationwide, vertically-integrated multi-state cannabis company that operates cultivation, manufacturing, and 50 retail stores across medical and adult-use markets. The company develops and retails cannabinoid-based products aimed at improving well-being—focusing on rest, recovery, relief, and revelry—and positions its brands to deliver consistent, compliant, high-quality experiences for a broad consumer base. Parallel emphasizes compliance, quality, diversity, inclusivity, social equity, and community partnerships.

📋 Description

• Provide high-level administrative support across Executive Leadership Team members, including calendar management, scheduling, and time prioritization • Coordinate and prepare materials for ELT, Board, and cross-functional leadership meetings • Manage inbound requests and communications in alignment with enterprise priorities • Draft, edit, and refine executive communications • Coordinate complex travel, logistics, and executive-level engagements • Own and drive weekly ELT meetings, monthly business reviews, and quarterly planning cycles (IBP) • Ensure alignment across functions on priorities, deliverables, and timelines • Track initiatives and follow-ups, holding teams accountable to commitments • Support executive-level dashboards, one-pagers, and board updates • Lead cross-functional projects such as organizational transformation, cost optimization, and retail performance initiatives • Build and manage project plans, timelines, and stakeholder communications • Identify risks, surface insights, and drive solutions with functional leaders • Serve as a central coordination point across ELT members and their teams • Communicate decisions, priorities, and updates clearly and timely • Support alignment between enterprise functions and state-level teams • Maintain professionalism and confidentiality across interactions

🎯 Requirements

• Age 21 or over • High School Diploma or equivalent • 4 Year Business Degree Required • Valid Government-Issued Photo ID • 5–10+ years of experience in executive support, consulting, business operations, or project management • Experience supporting multiple senior executives or leadership teams in a fast-paced environment • Strong business acumen with the ability to understand financial and operational drivers • Exceptional organizational and time management skills with strong attention to detail • Proven ability to manage competing priorities and execute with speed and precision • Advanced proficiency in Microsoft Office (PowerPoint, Excel, Outlook) and collaboration tools • Experience in highly regulated industries such as cannabis, healthcare, or CPG is a plus • Ability to work typical business hours Monday through Friday and weekends as needed • Must work East Coast hours if located outside Florida • Ability to work in an office environment, move around the office, operate standard office equipment, lift up to 25 pounds, and travel domestically as required

🏖️ Benefits

• Employee discount • Full medical, vision, and dental coverage for full-time employees • 401(k) with possibility of a company match • Company-sponsored well-being programs • Paid time off • Paid parental leave • Flexible work arrangements • Tuition reimbursement programs • Pet insurance