Grants Administrator

Job not on LinkedIn

🔥 0 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $70.3k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

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Pinnacle Treatment Centers, Inc.

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2006

🏥 Healthcare

🧘 Wellness

🌍 Social Impact

Healthcare • Wellness • Social Impact

<Pinnacle Treatment Centers, Inc. > Pinnacle Treatment Centers, Inc. operates a nationwide network of addiction treatment facilities offering inpatient, outpatient, detox, medication-assisted treatment (MAT), and behavioral therapies. The organization provides evidence-based programs for substance use disorders (including opioids, alcohol, meth, fentanyl, stimulants, prescription drugs) and co-occurring mental health conditions, with services such as individual, group, and family therapy, trauma support, mindfulness, and complementary therapies. Pinnacle emphasizes accessibility (135+ locations), accreditation from CARF, AATOD, NABH, and RCPA, insurance acceptance including Medicaid and Medicare OTPs, and 24/7 admissions support to help patients start recovery quickly.

📋 Description

• Manage day-to-day administration of state, county, federal, and pass-through grant awards • Maintain grant compliance calendars and ensure reporting and submission deadlines are met • Review grant agreements, amendments, and funding requirements and translate them into actionable processes • Ensure grant-funded activities, staffing, and expenditures comply with allowable-cost rules and federal and state requirements • Track performance measures, deliverables, and compliance requirements • Maintain complete, audit-ready grant files and documentation • Prepare and submit accurate programmatic and fiscal reports • Collect, validate, and reconcile data from multiple program locations and stakeholders • Maintain required information in funder and state reporting systems • Coordinate monitoring visits, desk audits, site reviews, and corrective action plans • Support grant renewals, modifications, extensions, and closeouts • Partner with accounting teams to monitor budgets, expenditures, reimbursements, and grant funding utilization • Reconcile spending against approved budgets and identify variances or compliance risks • Assist with invoicing, reimbursement submissions, and payment tracking • Monitor grant spend-down rates and recommend budget adjustments • Maintain relationships with funding agencies, contract managers, and public officials • Respond to documentation and grant-related information requests • Monitor policy updates and communicate changes to impacted teams • Represent the organization at funder meetings, trainings, and grantee events • Work with program leadership, site staff, and grant-funded field staff to ensure grant-required activities are completed and documented • Train internal staff on grant documentation, data collection, and reporting requirements • Coordinate with grant writing to transition newly awarded grants into active administration • Serve as the internal resource for grant requirements and allowable use of funds • Provide leadership with status updates on compliance, deadlines, budgets, and risks

🎯 Requirements

• Bachelor’s degree in public administration, business, health administration, accounting, or a related field • Three or more years of experience in grant administration, contract compliance, or government-funded program management • Demonstrated experience preparing grant reports, tracking deliverables, and maintaining audit-ready documentation • Working knowledge of grant budgets and cost allowability • Advanced Excel skills • Experience administering SAMHSA-funded awards or SOR grants preferred • Experience with California state or county grant programs, including DHCS-funded programs preferred • Experience in behavioral health, substance use disorder treatment, or healthcare preferred • Familiarity with 2 CFR Part 200 and single audit requirements preferred • Grants management certification, such as the Certified Grants Management Specialist credential preferred • Required driver's license

🏖️ Benefits

• Full benefits package • Paid Time Off • Opportunities for professional growth • Flexible work environment with remote work opportunities • Periodic travel • Meaningful impact supporting behavioral health and addiction treatment services • Opportunity to work independently while partnering closely with leadership, program teams, and funding agencies