Administrative Associate

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QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Process expense reports for executive leadership, including receipt collection, policy compliance review and timely submission through the company’s expense management platform • Manage discrepancies with cardholders and finance to ensure accurate, on-time reimbursement • Maintain digital files, update templates and standardized formats, manage specifications files and track document requests, policies and procedures • Perform word processing, proofreading, spreadsheet management, data entry and reporting • Assist with document development and production and company presentations • Monitor and manage the general company email inbox and phone messages, responding to inquiries and directing them appropriately • Assist with employee and client gift research and purchases • Support company training programs, including delivery to staff, and conduct research as needed • Assist with travel arrangements, industry and conference event bookings and scheduling • Manage event tracking, meetings and related logistics • Contribute to special projects as needed • Complete assigned tasks and deliverables on time and on budget • Collaborate with various departments as a key member of the Operations Team

🎯 Requirements

• Minimum of two years of experience in a professional office or consulting services environment • Knowledge of administrative support functions, including managing files, documenting processes, and designing forms and templates using themes and styles • Knowledge of continuous process improvement • Continued and progressive knowledge of administrative tasks required for an engineering firm • Skill in booking and arranging travel and events • Skill using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe / Bluebeam • Skill using artificial intelligence, machine learning and generative artificial intelligence • Ability to leverage AI and emerging technologies to streamline workflows, optimize operational processes, and contribute to company-wide innovation • Skill in database administration and analytics • Skill in completing assignments accurately and with attention to detail • Critical-thinking ability to analyze situations and determine options for a path forward • Ability to maintain confidentiality and handle sensitive information • Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, self-direction, proactiveness and resourcefulness in a distraction-free workspace • Ability to maintain neat, orderly, complete documents and project files • Ability to analyze and prepare documents, reports and correspondence • Effective oral and written communication of technical and non-technical information • Ability to work successfully as a team member and independently with supervision • Ability to work under pressure and meet close deadlines • Organizational skills to manage multiple tasks simultaneously and adapt to changing business requirements • Ability to travel up to 5%, potentially to any or all 50 US states

🏖️ Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) • Flex spending accounts (FSA) • Dental and vision plans • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO including additional paid time off during the last week of the year • Company paid life insurance coverage for employees and their eligible dependents • Short and long-term disability, AD&D coverage • Professional development opportunities • Tuition reimbursement • Professional licensing assistance • Paid parental leave after one year of employment