Administrative Business Partner

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $78.8k - $95.8k / year

⏰ Full Time

🟠 Senior

🔴 Lead

🪙 Affiliate Manager

👻 Ghost score 0%

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QC Servion, LLC

WebsiteLinkedInAll Job Openings

51 - 200 employees

⚖️ Legal

📣 Marketing

📦 Logistics

Legal • Marketing • Logistics

QC Servion is the centralized operations hub that provides wholesale management of HR, accounting, legal, contracts, marketing, administration, and safety services across the QC Ecosystem. It delivers recruitment and onboarding, employee development and benefits administration, marketing and communications support, workplace safety programs and compliance guidance, contract management, and accounting and financial reporting to allow affiliated companies to focus on growth and operational excellence. QC Servion supports efficient processes, regulatory compliance, and employee experience across a network of portfolio companies.

📋 Description

• Maintain structured operational cadence across department priorities, including owners, milestones, deadlines and follow-through • Track commitments, action items, deliverables and cross-functional dependencies • Prepare, document and distribute meeting outputs, operational notes, milestone updates and readiness items • Coordinate inputs, timelines and deliverables for moderate- to complex-scope initiatives • Identify and flag risks, bottlenecks, workflow gaps and missed handoffs • Compile and maintain reporting materials, dashboards and department updates • Maintain department operational systems, rosters, intake forms and tracking tools • Track and reconcile workforce data, including headcount, role level, program assignment and start/end dates • Monitor roster accuracy, data completeness and system integrity • Flag data inconsistencies, coverage gaps, transitions and readiness concerns to leadership • Coordinate with HR, Administration and Training teams on onboarding, compliance and readiness workflows • Coordinate travel and logistics for leadership and program activities • Maintain preferred hotel, travel and vendor rate documentation and tracking • Support leadership expense and timesheet reporting activities • Coordinate internal teams for in-person events and SWAG needs • Manage complex calendars and coordinate internal and external meetings • Leverage AI-enabled and digital tools to improve drafting, automate recurring workflows and enhance reporting • Identify process-streamlining opportunities and support technology adoption • Complete assigned tasks and deliverables on time and on budget • Perform other related duties as assigned

🎯 Requirements

• Minimum of seven years of experience in a professional office or consulting services environment providing administrative and operational support • Knowledge of administrative and clerical procedures and systems, including word processing, managing files and records, designing forms, and office procedures and terminology • Knowledge of booking and arranging travel and events • Continued and progressive knowledge of administrative tasks required for an engineering firm • Skill in using MS Office Suite (Excel, Word, Outlook, PowerPoint, Teams, SharePoint) and Adobe (and / or Bluebeam) • Ability to leverage AI, data analytics and emerging technologies to streamline workflows and drive innovation • Skill in completing assignments accurately and with attention to detail • Skill in typing with minimal errors • Effective oral and written communication of technical and non-technical information • Ability to work successfully as a team member and independently with supervision • Ability to maintain confidentiality and handle sensitive information • Ability to work successfully in a remote environment through effective communication and organizational skills, self-motivation, proactiveness and resourcefulness in a distraction free workspace • Ability to maintain neat, orderly and complete documents and project files • Ability to analyze and prepare documents, reports and correspondence • Ability to work under pressure and meet close deadlines • Organizational skills to manage multiple tasks simultaneously and adapt to changing business requirements • Ability to travel up to 20%, potentially to any or all 50 US states

🏖️ Benefits

• Choice of comprehensive medical plans (including two PPO-style plans and a HDHP w/ HSA option) • Flex spending accounts (FSA) • Dental and vision plans • Comprehensive medical, dental and vision benefits extended to spouse / domestic partner and dependent children up to age 26 • 401k with company match and self-directed brokerage account option • PTO including additional paid time off during the last week of the year • Company paid life insurance coverage for employees and their eligible dependents • Short and long-term disability, AD&D coverage • Professional development opportunities • Tuition reimbursement • Professional licensing assistance • Paid parental leave after one year of employment