Proposal Coordinator

Job not on LinkedIn

🔥 17 hours ago

🌐 United States, Canada – Remote

🇺🇸 United States – Remote 🇨🇦 Canada – Remote

💵 $24 - $30 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📄 Proposal Manager

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 5%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Qualus

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🏗️ Construction

📦 Logistics

🏭 Manufacturing

💰 Seed Round on 2022-03

Construction • Logistics • Manufacturing

Qualus is a leading pure-play power services firm and innovator at the forefront of the energy transition and transformation, with differentiated capabilities across grid modernization, resiliency, security, and sustainability. The firm partners with utilities, commercial, industrial, data center, and government clients, and renewable and energy storage developers, offering comprehensive solutions through boutique and integrated advisory, planning, engineering, digital solutions, program management, and specialized field services. Qualus also provides software and technology enabled services and develops breakthrough solutions for critical power industry challenges such as distributed and variable resource integration, emergency management, and secure data exchange.

📋 Description

• Support proposal setup by creating folders, templates, schedules, and tracking documents • Upload, organize, and maintain proposal files in SharePoint or approved systems • Review request documents for submission details, due dates, forms, attachments, and administrative requirements • Prepare and submit simple proposals, estimates, and standard response packages using approved templates • Send reminders and follow up to collect inputs, approvals, resumes, project descriptions, forms, and other materials • Format and proofread documents; support file naming, version control, branding, completeness, and compliance checks • Assist with scheduling meetings, preparing agendas, capturing notes, and documenting action items • Perform routine data entry, research, and content updates • Support final production by compiling attachments, checking forms, preparing submission packages, and confirming administrative completeness • Provide occasional flexibility to support proposal deadlines across time zones

🎯 Requirements

• High school diploma or equivalent • 0–2 years of administrative, coordination, document control, customer service, or related office experience • Strong attention to detail and ability to proofread for basic grammar, formatting, completeness, and consistency • Ability to follow instructions, manage assigned tasks, track deadlines, and ask clarifying questions • Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, Teams, and SharePoint • Ability to learn additional tools and templates • Ability to support multiple assignments while communicating status clearly • Clear written and verbal communication skills • Dependable, organized, and process-oriented • Ability to maintain confidentiality and handle time-sensitive information carefully • Ability to work prolonged periods at a desk and on a computer • Ability to occasionally lift or move materials typically up to 10–25 pounds • Travel may be required for in-person meetings or kickoffs

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • Life insurance • Short- and long-term disability • 401(k) match • Flexible Spending Accounts • Employee Assistance Program (EAP) • Parental Leave • Paid time off • Holidays