Senior Administrative Associate – Legal Services

🔥 14 minutes ago

🌲 Oregon – Remote

🌲 Oregon – Remote

💵 $26 / hour

⏰ Full Time

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RR Donnelley

WebsiteLinkedInAll Job Openings

10,000+ employees

💼 Consulting

📦 Logistics

🏭 Manufacturing

Consulting • Logistics • Manufacturing

RR Donnelley is a leading global provider of marketing, packaging, print, and supply chain solutions that elevate engagement across the complete customer journey. The company offers the industry’s most trusted portfolio of creative execution and world-wide business process consulting, with services designed to lower environmental impact. With 22,000 clients, including 93% of the Fortune 100, and 32,000 employees across 28 countries, RRD brings the expertise, execution, and scale designed to transform customer touchpoints into meaningful moments of impact.

📋 Description

• Manage core legal workflows, including electronic court filings, service across state and federal portals, and legal research • Use Lexis, Westlaw, and PACER for legal research and case retrieval • Prepare discovery and litigation shells • Format pleadings using firm styles • Schedule court appearances • Manage documents using Adobe Acrobat and DocuSign • Oversee PCard expense reconciliations and judicial form processing • Ensure job tickets are properly completed before work begins • Assess job requests and ensure completion throughout the task lifecycle • Answer phone lines and provide customer service • Edit and transcribe documents • Perform data entry for expenses, time, invoices, and other records • Create reservations and schedule meetings, conference rooms, A/V, hospitality, travel, and concierge services • Track administrative support work using logs or tracking software • Communicate job or deadline issues to team members, leads, supervisors, or clients • Safeguard confidential company and client information • Meet deadlines for accepting, completing, and delivering work • Troubleshoot basic equipment problems • Help develop training plans and process maps • Deliver training plans to a team of administrators • Serve as a subject matter expert and resource for junior employees • Interact with clients in person, by phone, video, or electronically • Prioritize workflow • Perform quality assurance on own work and others’ work • Follow Williams Lea and client-site policies • Use equipment and supplies cost-efficiently • Perform other duties as assigned

🎯 Requirements

• High school diploma or equivalent education • Minimum 2 years administrative support experience in a professional organization, preferably in the legal industry; or at least 1 year performing administrative duties for a Williams Lea client operation • Formal education and/or training may be considered in lieu of experience • Recent comprehensive E-Filing and E-Service experience • Direct experience managing state, federal, and arbitration filings across specified filing platforms and court portals • Advanced proficiency in MS Office software (Word, Excel, PowerPoint) • Strong keyboarding and typing skills • Ability to technically troubleshoot applicable software • Familiarity with software programs for administrative support • Strong attention to detail and ability to manage multiple projects simultaneously • Skilled in scheduling telephonic and virtual court appearances through Court Call, Court Connect, Journal Technologies Court Portal, or similar • Good organizational skills • Ability to meet deadlines and complete projects in a timely manner • Ability to handle sensitive and highly confidential documents professionally and discreetly • Good judgment and decision-making consistent with business needs and policy • Good problem-solving skills and ability to escalate issues appropriately • Ability to maintain professional composure under immediate deadlines • Ability to work independently and collaboratively • Ability to work in a fast-paced environment • Professional verbal and written communication skills • Proficiency with required equipment, technology, software, and hardware • Self-motivated with a positive attitude • Proven customer service skills • Must be able to support the West Coast - California

🏖️ Benefits

• Medical, dental, and vision coverage • Paid time off • Disability insurance • 401(k) with company match • Life insurance • Voluntary supplemental insurance coverages • Parental leave • Adoption assistance • Tuition assistance • Employer/partner discounts • Overtime, shift differential, call-in, and/or stand-by pay may be included in total compensation