Administrative Specialist

🔥 1 minute ago

🌪️ Kansas, Pennsylvania – Remote

🌪️ Kansas – Remote 🔔 Pennsylvania – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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GAI Consultants, Inc.

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1958

💼 Consulting

📦 Logistics

🏭 Manufacturing

💰 Private equity on 2022-11

Consulting • Logistics • Manufacturing

GAI Consultants, Inc. is a multidisciplinary engineering, planning, and environmental consulting firm founded in 1958. The firm delivers civil, structural, geotechnical, environmental, surveying, and construction services for infrastructure and energy projects, including transportation (bridges, roadways), power generation and delivery (including renewables and grid resiliency), water/wastewater, and data center/mission-critical facilities. GAI serves public and private clients—particularly municipal, government, and utility sectors—providing planning, design, permitting, and project management to support complex infrastructure and environmental projects.

📋 Description

• Assist engineers in developing project deliverables for clients • Support the Power Delivery Engineering Business Sector on projects • Prepare and conduct detailed reviews of project deliverables • Coordinate with staff in four other offices • Prioritize work based on client schedules and needs • Update client and internal tracking spreadsheets • Perform detailed QA/QC checks of project deliverables • Prepare project-related documents according to client and/or GAI branding standards • Assist with project QA/QC processes and procedures • Perform special projects and other assigned tasks • Create and maintain project-related forms and documents • Answer questions about administrative best practices and procedures • Plan and coordinate detailed aspects of projects occasionally • Assist with project scopes, schedules, and plans • Occasionally assign tasks to other administrative staff • Mentor administrative and junior staff • Attend project meetings and assist with meeting minutes • Review work products and provide guidance to junior staff • Interact with GAI staff, vendors, and clients

🎯 Requirements

• 3+ years of related experience • Associate degree or higher from an accredited college or university preferred • Combination of experience, related coursework and/or education may replace the college degree requirement • Strong Microsoft Excel, Microsoft Word, and Adobe Acrobat skills • Experience with large (100+ pages) documents • Strong Adobe Acrobat and Microsoft Office Suite skills • Effective oral and written communication skills • Ability to communicate with technical and nontechnical audiences • Ability to coordinate with staff in multiple offices • Ability to prioritize work based on client schedules and needs • Driver’s License required • Notary Public preferred

🏖️ Benefits

• Market based, competitive compensation • Performance driven recognition and development bonuses • Medical, dental, and vision plans • Company-paid short-term and long-term disability • Company-paid life insurance • Employee Assistance Program and wellness resources • Generous paid time off + 7 paid holidays • An additional floating holiday • Paid maternity, paternity, and adoption leave • 401(k) with company match • Tuition reimbursement • Support and rewards for professional development and certifications • Employee discounts • Flexible work arrangements/resources