Administrative Assistant

🔥 5 minutes ago

🏄 California – Remote

🏄 California – Remote

💵 $24 - $30 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

📋 Administrative Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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TotalEnergies

WebsiteLinkedInAll Job Openings

10,000+ employees

📦 Logistics

🏭 Manufacturing

⚡ Energy

💰 Funding Round on 2016-09

Logistics • Manufacturing • Energy

TotalEnergies is a global integrated energy company that produces and markets various forms of energy, including low-carbon electricity, natural gas, and petroleum products. With a commitment to sustainability and innovation, it aims to build a more sustainable energy system for tomorrow while meeting the energy needs of today. TotalEnergies has a presence in around 120 countries and employs over 100,000 people, reflecting its mission to provide affordable and reliable energy to a global market.

📋 Description

• Oversee daily administrative operations and support human resources functions • Manage office supplies, equipment, and facilities • Coordinate and schedule meetings, appointments, and events, including agendas • Maintain organized physical and digital records and SharePoint files • Handle incoming and outgoing correspondence, including email, phone calls, and mail • Assist with budgeting, financial reporting, expense tracking, invoices, reimbursements, payments, and bank reconciliations • Coordinate with finance partners to maintain accurate financial records • Manage donor databases and process donations to support fundraising • Assist with sub-grantee invoicing and reporting • Support recruitment, onboarding, training, personnel records, and staff development • Provide administrative support to program teams and assist with program planning, implementation, and evaluation • Coordinate logistics for events, workshops, and outreach activities • Coordinate communications with partners, stakeholders, and the community • Co-develop board meeting agendas, minutes, and reports with the Network Director and Board of Directors • Support nonprofit compliance, grant applications, and reporting requirements

🎯 Requirements

• Must be based in California • Minimum of 2–3 years of combined experience in nonprofit operations or comparable business administration, specifically working with tribes, Native organizations, or Native peoples • 2- or 4-year degree or equivalent additional work experience • Lived or work experience and strong passion for helping Native people and tribes • Strong organizational skills • Microsoft Suite proficiency • Experience processing invoices and reconciling bank statements • Valid driver’s license • Willingness to travel occasionally throughout California • Preferred experience with QuickBooks or SharePoint administration • Experience with tribal, state, and federal governments • Appreciation for Indigenous stewardship practices • Strong written and oral communication skills

🏖️ Benefits

• Competitive health benefits • Retirement with match • Vacation • Sick leave • Generous paid holidays • Healthcare reimbursement • Paid time off