Marketing and Events Coordinator

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Schoox, Inc.

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

💰 Private Equity Round on 2021-06

Consulting • Healthcare • Logistics

Schoox, Inc. is an all-in-one Learning and Development (L&D) platform that caters to various industries by providing impactful learning solutions and tracking results. The Schoox learning platform empowers learners with its people-first Learning Management System (LMS), which facilitates intuitive user experiences and amplifies learning development. It supports employee onboarding, talent development, frontline worker training, compliance training, and more. Schoox offers customizable learning experiences, reflecting businesses’ organizational structures and integrating with tools like HRIS and CRM. The platform is secure, mobile-accessible, and trusted by over 3,000 companies worldwide. Schoox focuses on creating meaningful learning experiences that drive organizational growth and employee engagement.

📋 Description

• Serve as the marketing team's project coordinator, maintaining schedules, tracking deliverables, and keeping campaigns and initiatives on deadline • Maintain a master marketing calendar covering events, campaigns, content launches, and internal milestones • Manage marketing materials inventory and coordinate creation of new materials • Coordinate external vendor tasks including print production, promotional items, and creative execution • Support day-to-day marketing execution by communicating requirements, tracking progress, and flagging risks • Review campaign and event metrics and support performance reporting • Track marketing budget spend versus plan across programs, events, and vendor commitments • Process invoices, match receipts, and ensure accurate budget coding • Flag budget variances and support reforecasting • Manage vendor relationships and negotiate pricing • Own end-to-end logistics for industry conferences, roadshows, customer roundtables, and executive experiences • Manage booth shipping and setup, vendor contracts, attendee registration, hotel room blocks, and on-site logistics • Support annual Sales Kick-off programming schedules, venue logistics, and budget adherence • Provide logistics and communications support for Board of Directors meetings • Coordinate third-party event presence, booth assets, sponsor deliverables, speaking submissions, and lead capture • Manage corporate gifting, event swag, and new hire gifting programs with HR • Ensure event execution aligns with Schoox brand standards and go-to-market objectives • Partner with Marketing, Sales, and BDR teams on pre- and post-event follow-up and lead handoff • Collaborate with Product Marketing on event and campaign assets and collateral

🎯 Requirements

• Bachelor's degree in Marketing, Business Administration, Communications, or a related field • 3–5 years of experience in marketing operations, events coordination, or marketing coordination, preferably in SaaS or B2B technology • Demonstrated project management skills, including running multiple workstreams, building workback schedules, and managing timelines • Hands-on budget management experience, including tracking spend, processing invoices, and maintaining budget records • Strong attention to detail • Excellent communication and interpersonal skills for cross-functional and vendor collaboration • Proficiency in Microsoft Office Suite • Familiarity with project management tools such as Asana and Monday.com, CRM systems, and email marketing platforms • Adaptability and willingness to travel and work flexible hours around event schedules • Proactive ownership and follow-through

🏖️ Benefits

• Restricted stock options may be included in offered compensation • Employee benefits are provided through Schoox's benefits program (https://schoox.benefitmain.com/) • Equal-opportunity employment and consideration without regard to legally protected characteristics